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When reached, the responsible Superintendent should make arrangements, directly <br />with the compliance officer, to have the inspection conducted when the appropriate <br />personnel are available. The CSHO should be advised that it is the policy of Superior <br />Landscaping and Lawn Service that the safety consultant accompany the officer during <br />the tour. <br />6. The CSHO should be treated politely and professionally. Employees should respond <br />truthfully to questions asked by OSHA personnel, stating facts and avoiding speculation. <br />7. The CSHO is not allowed to remove original documents from the work site. These must <br />be maintained as part of Superior Landscaping and Lawn Service records. <br />8. The Superior Landscaping and Lawn Service supervisor or manager who accompanies <br />the CSHO on each inspection must make detailed notes of all discussions and inspection <br />tours. <br />9. The CSHO may request to speak with an employee privately. That is permissible if it <br />does not interfere with the employee's work. Make note of who was interviewed and <br />the beginning and ending times of the interviews. If the interview cannot be conducted <br />without interfering with work, do not permit the interview. The CSHO is free to obtain <br />the employee's name and telephone number from the employee, (do not provide that <br />information), and to arrange to conduct the interview at another time. Any employee <br />also has the right to refuse to speak to the CSHO. <br />10. If the CSHO takes photographs, Superior Landscaping and Lawn Service must arrange to <br />duplicate any photographs taken. If the CSHO takes measurements, Superior <br />Landscaping and Lawn Service must take the same measurements. <br />11. The CSHO may point out what he/she believes to be violations. Do not admit to any <br />violations at anytime. <br />12. Do not conduct any demonstrations for the CSHO's benefit. Superior Landscaping and <br />Lawn Service is not under any obligation to do so and it can only work to the <br />disadvantage of the Company. <br />13. The CSHO may request to use an employee as a test subject to monitor noise levels or <br />atmospheric conditions. To do so, the CSHO may want to attach measuring devices to <br />the employee. The employee can deny the request and Superior Landscaping and Lawn <br />Service should advise them of that right. Additionally, if a measuring device is worn; the <br />employee must conduct normal work operations and not be directed to do any activity <br />by the CSHO. <br />14. Never give estimates. If accurate and reliable information is not available, say that the <br />information is available elsewhere and will be given to the CSHO at another time. <br />15. While accompanying the CSHO, ask questions and note the answers. Ask why <br />measurements and photographs are being taken and note the answers. <br />16. If the CSHO gives a copy of an OSHA publication accept them and note the name of the <br />CSHO and the date given on the cover. <br />17. If the CSHO reviews records, do not provide a copy to reproduce or supply the CSHO <br />with reproduction to take with them. They may review the documentation and make <br />note, but unless there is a warrant that requires removal of a copy of a record, we will <br />not provide an extra copy. <br />13 <br />