2020 BV Original Bid Forms 1 - Option B

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��'k OF SUN Pr (2) types and volumes of debris transported, reduced and disposed; (3) the number of trucks, other equipment and personnel utilized that day; and (4) other operational and complaint tracking information as requested by the City. Within thirty (30) days of final inspection and/or closeout of the project by the City, Program Manager shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to, the total volume by type of debris hauled, reduced and/or disposed; final disposal locations and amounts of the debris delivered to each; and the total cost of the project invoiced to the City. Program Manager shall provide, upon request of the City and/or no later than project closeout, a release of liens demonstrating that all subcontractors to Project Manager have been fully paid. Contractor's Program Manager will provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City. Final project reconciliation must be approved by the City. Program Manager shall notify the City's Project Manager, on a daily basis, of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor. M11 ON-SITE OPERATIONS MANAGER The Contractor shall provide an on-site project operations manager to the City. The project manager shall provide a telephone number to the City with which he or she can be reached for the duration of the project. The project manager will be expected to have daily meetings with the City Debris Manager and/or City authorized representatives. Daily meeting topics will include, but are not limited to, volume of debris collected, completion progress, City coordination, and damage repairs. The project manager must be available twenty-four (24) hours a day, or as required by the City Debris Manager. Contractor shall work closely with the City's Debris Monitor to ensure that all work is FEMA - compliant and all documentation is properly obtained, including GPS coordinates and photos. Contractor shall follow all of the requirements of 2 C.F.R. §200.318-326 in the execution of this Contract, and shall require and enforce similar compliance with all sub -contractors for contracts awarded by non -Federal Entities under Federal Awards which are incorporated herein by reference as if enumerated herein in their entirety. Operations Manager will work closely with the City's contracted Monitor and applicable Federal, State and local agencies to ensure that the City's emergency recovery procedures and data documentation for Eligible Debris meet the requirements of the reimbursement agencies. Project Manager shall provide to the City all records, disposal tickets, field inspection reports and other data necessary to adequately document recovery services and provide sufficient substantiation for Federal and State reimbursement applications. Project Manager shall provide hard copies and electronic scanned documents with an itemized spreadsheet. Project Manager shall assist the City in preparing Federal and State reports and applications for reimbursement. Project Manager shall review all reimbursement applications prepared by the City or Debris Monitor prior to submittal for sufficiency in meeting the reimbursement requirements of these organizations and notify the City or Debris Monitor of any recommended changes, corrections, alterations or deletions. Project City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services