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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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payment amount is entered, a virtual card/single use ghost account with expiration dates and <br />CVC2 values is presented. The fleet provides this to the merchant for payment. The Purchase Log <br />product typically works well for fleets that operate a call center or central garage locations where <br />an authorized fleet or service manager is working directly with service merchant locations who is <br />servicing an asset of theirs. Purchase Log helps facilitate safe, secure, quick and easy payment. <br />Additionally, it allows for maximum data capture to feed fleet management systems and removes <br />the need for having to invoice on account, issue checks or other forms of payment. <br />Using the MasterCard° payment network, Purchasing Entity's see all requests and approve all <br />transactions before they take place. Purchasing Entities can give their managers different levels <br />of approval, while maintaining control over larger purchases. <br />Purchase Log uses Single Use Virtual Accounts to make secure payments to vendors. It is a safe <br />and secure method of paying vendors that lowers the possibility of misuse or fraud, and <br />significantly reduces paperwork. <br />Purchase Log transactions appear on their own invoice and report since the program is separate <br />from WEX Fleet Card account. Reports can often be formatted to be imported into most customer <br />accounting programs. <br />*Purchase Log purchases are subject to the MasterCard transaction processing rules and terms of use, <br />including tax exemption rules and would be a separate account set-up. <br />3.22 Level 3 Data <br />When a driver swipes the card, the point -of -sale device prompts him or her to enter the <br />Authorization Prompt ID (required) and odometer reading. Level III data line -item detail allows <br />fleet managers to better track expenditures and facilitates cost analyses, vehicle life -cycle <br />analyses, and overall fleet management. The Authorization Prompt ID is flexible to allow for the <br />input of driver ID information for cards assigned to vehicles or department or the input of <br />asset/vehicle ID information for cards assigned to a person or department, yet this Prompt ID is <br />required for authorization. <br />For example, entering the correct odometer reading helps provide valuable vehicle information <br />such as cost per mile, miles per gallon, vehicle operating costs, and intelligence for preventive <br />maintenance schedules and vehicle replacements. It can also help streamline administrative <br />operations, reducing the time and resources devoted to accounting. <br />Requiring the cardholder to enter an Authorization Prompt ID, typically referred to as a <br />Driver/Asset ID or PIN, for each transaction helps prevent the card's use in case of loss or theft. <br />Authorization Prompt IDs make fleet cards more secure and help limit internal and external fraud. <br />The Authorization Prompt ID can be linked to a specific purchase profile in WEXCInline®, providing <br />further security by limiting expenditures to certain types of purchases, at specific dollar levels, <br />and during specific timeframes. <br />Contrast this to a typical credit card, which usually requires no additional verification. <br />Additionally, if a merchant is not set-up to pass Level III Data on an open -loop network most times <br />this additional prompting is non-existent. <br />WEX also offers flexible prompting at merchants who have adopted and coded to our most recent <br />point of sale specification. This flexible or 3rd prompting allows fleets the option to ask for an <br />additional field of data that is prompted at the pump. For example, this could be for a job number, <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 87 OF 138 <br />
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