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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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6.4 System must have the ability to interface with legacy fleet management systems at no charge to <br />customers including, but not limited to: <br />• Asset Works (Maximus, M4 and M5) <br />• Faster <br />• VMTS <br />• SAP <br />6.5 System must be able to provide Fleet Card information and transaction detail in a format <br />compatible with all Enterprise Resource Planning (ERP) or e-procurement systems utilized by any <br />Participating State/Purchasing Entity that is part of this Master Agreement. Those systems <br />include, but are not limited to any SAP, Banner, Oracle, Periscope, or PeopleSoft systems. <br />WEX can deliver data in a flat file format, or WEXLinkT", file, as well as downloadable formats out <br />of our WEXOnline° module in CSV and XLS formats. These file types make it easy to import data <br />into any back -office system -- including, but not limited to, SAP, Banner, Oracle, Periscope and <br />PeopleSoft -- for thorough reporting and analysis. Additionally, WEX can perform custom file work <br />to help meet a State or Agency need. <br />6.6 Contractor shall be able to provide, at no cost, the entire transaction data collected by the <br />merchant at the frequency requested by the Participating State or Purchasing Entity in <br />accordance with standard File Transfer Protocol (FTP). At a minimum, file outputs must include <br />CSV (comma delimited) format and XLS. <br />Most of our larger fleets choose to receive billing data in the form ofWEXLink'", an electronic file <br />that provides customers with transaction data on a daily, weekly, or monthly basis via the internet <br />(i.e. FTP). The data is provided in a flat file and includes all available information made available <br />by the merchant with extensive detail for both fueling and service transactions, enabling fleets to <br />analyze vehicle, driver and purchase information, and to reconcile monthly invoices. WEXLinkT" <br />files are designed specifically for fleet customers who want to perform detailed analysis and <br />reporting on their fleet accounts. This file can be merged with existing information management <br />system, making it easy to track costs. File outputs include CSV (comma delimited) format and XLS. <br />The file can be set-up for delivery on a frequency suitable for the participating State and/or <br />Agency. <br />Some of the detailed transaction information included in the WEXLink"" billing file is: <br />Transaction Data <br />Product code <br />WEXLink File Data <br />Site Data <br />Site name <br />Summary <br />Vehicle Data <br />Vehicle number/ID <br />Driver Data <br />Driver ID <br />Product name <br />Brand name <br />Vehicle plate number <br />First name <br />Transaction date <br />Site address <br />License plate state <br />Last name <br />Transaction time <br />Site city <br />Odometer <br />Transaction number <br />Site state <br />Fuel type <br />Site zip code <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 102 OF 138 <br />
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