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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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Coordinating the card, driver and account terminations in our system to coincide with the timing <br />of their transition has been our primary focus and action. WEX will continue to provide reporting <br />as needed, communicate with the customer about how long they will need online access, and <br />either only suspend the accounts accordingly until online access is not needed and then terminate <br />the accounts and associated online logon(s). We will work with the customer to establish a <br />reasonable date or phase out of WEX card usage, so that there is no interruption in service, and <br />keep credit on the account accordingly if there are no credit issues. If there are credit issues we <br />will communicate with the customer and the bank to work out a plan to switch to the new <br />provider when needed. The goal of the plan and the continuous communication to the fleet is to <br />provide uninterrupted fueling and reporting. All of these activities are performed by an account <br />manager per an authorized fleet contact request. <br />10. PROGRAM GROWTH <br />Throughout the life of the Master Agreement/Participating Addendum and through the growth of each <br />Participating State's programs, it can be anticipated that new Purchasing Entities and new cards within <br />exiting Purchasing Entities will need to be added. <br />10.1 As the marketplace changes and technology advances, card products and service may also <br />expand. If the awarded Contractor proposes an additional product or service, that request must <br />be submitted to the Lead State for review and approval. Request must include: <br />• Full description of product/service; <br />• Full implementation plan, including level of effort and timeline; <br />• Full communication plan; and <br />• Full training plan. <br />• New card products and services must not impact the rebate/incentive share or have any <br />additional cost to the Participating States or Purchasing Entities. Addition of any card <br />product or service to the Master Agreement is at the sole discretion of the Lead State. <br />Participating States will have the option to allow or exclude new card products or services <br />in the Participating Addendum. <br />10.2 While the goal is for a majority of Purchasing Entities to enroll in the program prior to the <br />program effective date, it is understood that some Purchasing Entities will need to be integrated <br />after the program effective date and additional Purchasing Entities will join throughout the <br />program term. <br />WEX would encourage full participation at the outset to maximize training resources and transmit <br />standardized information to all participating entities. However, WEX has no issues in meeting this <br />requirement and providing whatever levels of support for the on -boarding of the new <br />participating entities individually as they join. <br />10.3 Adding cards to an active Purchasing Entity account. <br />An active purchasing entity account requires no extra paperwork or agreement to add cards to <br />that account. As long as an authorized contact is making the request. <br />Fleet Card Enrollment Process: Existing State Agency Accounts <br />Program administrators can add cards and drivers via the Fleet Manager WEX's online module <br />named, WEXOnline°, through WEX customer service or the State's Premium Fleet Services <br />Account Manager. The Premium Fleet Services Account Manager is a one to one point of contact <br />MASTER AGREEMENT No. 00819 — FLEET CARD SERVICES PAGE 123 OF 138 <br />
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