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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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agreed to and provide for how communication will happen as well as resources and training for <br />all users who are coming on board. This plan will call out any needed staff resources, how <br />communication should take place as well as timing of any necessary communications and training. <br />WEX has been in the fleet fueling business since 1983, and has a long history of efficiently and <br />effectively implementing fleet fueling programs for many of the largest commercial and <br />government fleets in the United States. We believe customers who have worked with WEX, such <br />as the references included in this response, will agree that our implementation process is <br />unsurpassed when compared to our fleet card competitors. See sample implementation plan <br />above for reference. <br />9.4 Contractor must provide qualified personnel during the implementation/transition process <br />WEX would replicate the proven implementation process detailed above in 9.2 and 9.3 and <br />engage the proper contacts at each of the participating entities, optimizing the sequence of <br />implementation by the project plan that is put in place following the first meeting. Additionally, <br />WEX will work to schedule group online training session, recorded training session and additional <br />trainings in person as needed or required. <br />9.5 Contractor must provide Implementation Training Plan for all Purchasing Entities. <br />WEX would replicate the proven implementation process detailed above in 9.2-9.4 and engage <br />the proper contacts at each of the participating entities to put in place project plans to ensure the <br />above requirement and all other needs are met. <br />9.6 Contractor must provide access to online test -environment for Participating State and Purchasing <br />Entity testing during all phases of the account setup process. The system must look, act, and <br />demonstrate all aspects of the "live" system. <br />Although WEX does not have a customer -facing testing environment, we typically provide account <br />access at the time of account creation to users who desire early access. This is done so customers <br />can familiarize themselves with the site as the WEX Strategic Implementation Managers are <br />standing up all of the specific aspects of the account for the end -users. This process allows fleets <br />to see how their actual account's specific details will look and feel. In terms of online or in -person <br />training, WEX also provides access to the actual system interface and can walk users through <br />typical set-ups in live webinars or other in -person training. <br />9.7 Contractor must agree that at the end of any applicable Master Agreement or Participating <br />Addendum, should any Participating State conduct another procurement and award a new <br />contract, the Contractor will work with Participating State to ensure that an efficient and <br />effective transition takes place within nine (9) months. <br />WEX agrees to this requirement and that we would make every attempt to ensure that contract <br />close-out and transition to a new contractor is successful, and would assign a close out and <br />transition team to carry this out. This team will be assigned by WEX no later than one hundred <br />twenty (120) calendar days prior to expiration of the Contract. <br />WEX understands that the State may have a need for WEX to continue providing any part or all of <br />the services required under the Contract for a period not to exceed one hundred twenty (120) <br />calendar days after expiration or termination of the Contract. If this need exists, upon written <br />notification by the State, WEX will provide services for that period or until the State notifies WEX <br />in writing to cease providing services, whichever is sooner. <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 122 OF 138 <br />
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