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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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TAX EXEMPTION AND REPORTING PROGRAM <br />The WEX Tax Exemption and Reporting Program can significantly reduce accounting and administrative <br />time for qualified fleets exempt from motor fuel excise taxes or certain sales taxes — at Federal, state, <br />county or local levels. <br />Benefits include: <br />Net billing of federal excise tax on applicable fuel purchases at any location. <br />Net billing of state, local, county and special tax on applicable fuel purchases at participating <br />merchant brands based on local tax laws. <br />• Detailed reporting of the purchase data and tax exemption. <br />Exemptions are dependent upon several factors, such as the Purchasing Entity's tax-exempt status for fuel <br />purchases, the taxing jurisdiction's laws, regulations and requirements, and for most state, county and <br />local taxes, require merchant participation. In the event that a transaction cannot be billed "net of tax", a <br />Purchasing Entity will receive detailed reporting showing the full purchase price and the tax paid. <br />Before WEX can start billing a Purchasing Entity net of applicable taxes on fuel transactions based upon <br />their eligibility, they will need to complete the following required documentation: <br />1. Tax Exemption and Reporting Program Enrollment form (enclosed) <br />2. Certificate of Buyer of Taxable Fuel form for federal exemptions (enclosed) <br />3. Any required State forms — obtain these from the appropriate state governing body. <br />Please review the enclosed Frequently Asked Questions sheet for helpful information on the program. <br />IMPORTANT: Purchasing Entities must fill out all forms completely and accurately in order to avoid <br />delays in their program enrollment, so please follow the instructions on the enrollment form carefully. <br />IRS regulations require that WEX Inc. obtain from a Purchasing Entity, their certification that they are <br />eligible to receive exemptions from federal excise taxes. For all other taxing jurisdictions (state, county, <br />local) a Purchasing Entity may need to submit similar certifications as required by the different taxing <br />jurisdictions. The state certifications may, in most cases, be obtained from the appropriate state's tax <br />department. WEX must have all applicable documents on file prior to providing a Purchasing Entity with <br />exemptions. It is the customer's responsibility to make sure WEX has all of the necessary current forms <br />properly filled out in order to be billed "net of tax". <br />If a Purchasing Entity has any questions about the program or the enclosed materials, please call WEX at <br />1-866-841-3542. <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 44 OF 138 <br />
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