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TAX EXEMPTION & REPORTING PROGRAM FREQUENTLY ASKED QUESTIONS <br />Q: If my fleet begins fueling before I have provided all necessary tax exemption paperwork, what will <br />occur? <br />WEX will not be able to bill a Purchasing Entity net of taxes or report tax exemptions until WEX has <br />received all necessary forms and completed the qualification and setup process. <br />Q: When will taxes begin to be exempted? <br />Once WEX receive all the properly completed forms, WEX will complete the tax exemption setup in <br />approximately 3 business days. WEX will then begin calculating applicable exemptions. It is a <br />Purchasing Entity's responsibility to notify WEX of any errors or omissions that they feel may have <br />occurred. If a Purchasing Entity notices any problems, contact the WEX tax department at 1-866-841- <br />3542. <br />Q: How can a Purchasing Entity determine their fleet's tax-exempt status for fuel, as well as what type <br />of forms they need? <br />Purchasing Entities should contact their local Department of Revenue for free help and answers <br />regarding their tax-exempt status for fuel and necessary forms. This agency can best assist a <br />Purchasing Entity with questions of this nature. <br />Q: Will a Purchasing Entity's fleet be exempted from federal fuels excise taxes? <br />Yes, if the Purchasing Entity is a qualified entity. Federal law effective January 1, 2006 allows a card <br />issuer to invoice qualified fleets net of federal gasoline and federal diesel excise tax for transactions <br />that occur wherever cards are accepted in all 50 states. In order to be exempted from federal fuels <br />excise taxes, a Purchasing Entity will need to complete a Certificate of Buyer of Taxable Fuel in the <br />name of the card issuer. <br />Q: Does Purchasing Entity's tax-exempt status apply in all states and localities? <br />The local Department of Revenue, in each state that a Purchasing Entity's fleet will be fueling, will be <br />able to help determine exemption eligibility for each state and locality respectively. <br />Q: Will a Purchasing Entity receive state and local exemptions anywhere they can fuel with the card? <br />Not necessarily. Merchant brand participation in the WEX tax program is optional in most states. <br />Merchant participation is not necessary in the following states: Maine, Georgia, Michigan, North <br />Carolina, Alabama, New York and New Jersey. <br />Q: What should a Purchasing Entity do if their tax-exempt status changes? <br />The Purchasing Entity should immediately notify WEX by calling the WEX Inc. Tax Exempt Department <br />at 1-866-841-3542. <br />Q: Do any of these forms expire and if so will a Purchasing Entity be notified prior to the expiration? <br />Yes. Federal forms expire every 24 months and certain state forms expire as well. Starting at 120 days <br />prior to the expiration of a Purchasing Entity's tax exemption form(s), WEX will send the Purchasing <br />Entity three monthly reminders that renewed forms are required. If WEX has not received renewed <br />tax exemption forms by the expiration date, the tax exemption process will cease until WEX receives <br />the necessary paperwork and no credits will be given. <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 45 OF 138 <br />