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Q: Will a Purchasing Entity's fleet be exempted from taxes on non -fuel products? <br />The Tax Exemption Program provides applicable tax exemption and reporting for motor fuel taxes <br />only; however, merchants may provide WEX with non -fuel transaction data net of tax on a fleet -by - <br />fleet basis at their discretion. The fleet will need to supply the merchant with proper documentation <br />of their tax-exempt status at the point of sale for this to occur. <br />Q: What if a Purchasing Entity's fleet is entitled to a refund for motor fuel taxes that cannot be <br />exempted up front through the WEX program? <br />In these instances, the "non -exemptible" tax is reported (not exempted) on the Purchasing Entity's <br />fleet report. These reported taxes appear at the transaction level and at a summary level, providing <br />them with supporting documentation, which can help them when filing for a refund of the non - <br />exempted taxes. <br />Q: What types of tax information reporting will a Purchasing Entity receive? <br />At the transaction level, a fleet report will provide Gross Cost, Exempted Amount, Net Cost and <br />Reported Taxes (for non -applicable taxes). Additionally, a Tax Exemption Summary will provide a <br />detailed list of all taxes exempted, sorted by state and by tax type. Finally, a Tax Reported Summary <br />will provide a detailed list of all taxes reported, sorted by state and by tax type. <br />Q: How does a Purchasing Entity know how many forms to send in? <br />If a Purchasing Entity qualifies for Federal exemptions, they need to send in one form per account or <br />one form with a letter certifying all accounts belong to the same FEIN. If a new account is added in <br />the future, a new form or amended certification letter will need to be sent. For state exemptions, <br />each state is different and will be addressed on an individual basis. <br />Q: What if a Purchasing Entity believes there is an error with their exemptions? <br />The Purchasing Entity must notify WEX in writing within sixty (60) days of the billing date of the alleged <br />error. WEX requests that the customer provide as many details regarding the error as possible <br />including, but not limited to: transaction date and time, dollar amount and reason for alleging an <br />error. <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 46 OF 138 <br />