ITB 21-08-01 Utility Undergrounding Golden Shores (final)

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City of Sunny Isles Beach | Invitation to Bid No. 21-08-01 10 SECTION 2 SPECIAL TERMS AND CONDITIONS 2.1 PURPOSE: The City of Sunny Isles Beach is seeking bids from qualified Bidders to provide installation of ductbank, conduit, and equipment pads for the conversion of overhead to underground utilities. Construction will consist of approximately 12,000 LF of ductbank including setting of transformer and equipment pads, Vista Switch Cabinets, manholes, handholes, splice boxes, and junction boxes as associate with conversion of FPL, AT&T, Atlantic Broadband services from overhead to underground including additional conduit for City. Upon completion of ductbank installation, roadways throughout the neighborhood are to be milled and resurfaced. Equipment and conduit for FPL to be provided by FPL for installation by contractor. In addition, there are two sub-projects included within this ITB, one for Additional Sidewalk along Atlantic Avenue connecting to Collins, the other for enhancements to the Urban Walkway project along Collins between 189th Street and 191st Street. Plans for each are included within this ITB. Services include all testing, traffic control, site restoration, appurtenant and miscellaneous items necessary for a complete, functional, and satisfactory installation in accordance with the terms, conditions, and specifications contained in this ITB. 2.2 PRE-BID CONFERENCE: A Mandatory pre-bid conference will be held on Tuesday, August 31, 2021 at 1:00 PM at Sunny Isles Beach Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Those who fail to attend this mandatory pre-bid conference will not be considered by the City and their bid will be determined non-responsive. Bidders are requested to bring this solicitation document to the conference, as additional copies may not be available. Covid-19 precautions will be adhered to: building screening, masks, social distancing, etc. 2.3 TERM This initial contract shall commence upon approval by the City Commission, contingent upon the completion and submittal of all required bid documents and fully executed contract. The contract shall remain in effect for the term of construction, assumed to be 18-months unless agreed upon otherwise by the City. This contract shall remain in effect until the completion of services, provided that the services rendered by Contractor during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City