CPZ Architects Submittal RFQ 21-10-01 11-29-2021

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PROJECT MANAGEMENT PLAN SCOPE OCI will conduct a thorough MEP/FP equipment and systems space analysis to demonstrate the current inadequacies and offer estimates of current and projected space requirements based upon industry standards, policing trends, and the City’s growth for all proposed locations. We will provide site evaluations and gathering of appropriate data on existing facilities and work with the City and CPZ Architects to determine if renovation, expansion, or new construction is possible at one of the property locations. OCI will provide a comparison of the life cycle for the renovation of an existing facility, acquisition of an adaptive re- use facility, or new construction. We will identify building costs and site requirements, including lot size recommendations, and required site elements, including but not limited to parking, security, lighting, access, visibility, etc. OCI will collaborate with City staff on policing philosophy, organizational hierarchy, current and future department goals, jurisdictional strategic plan, staffing projections, key personnel to be interviewed, space needs of agency by function, and any other information deemed appropriate to ensure an accurate analysis. We understand the existing facility’s layouts, building codes within jurisdiction and future policing trends and needs. OCI will assist CPZ Architects in obtaining public and community comments and/or information, as mutually agreed upon between the City of Sunny Isles Beach. METHOD OF APPROACH 1. Our Project Manager, Sudharma will create a spreadsheet with all the facilities listed with hours available and work with each manager of the building to set aside team for the OCI team to visit the site with minimal disruption. 2. OCI always keeps the schedule of your Facilities team and the access to each site/building in mind when determining the best time to conduct each investigation. 3. We take into consideration the hours of operations of the existing and occupied facilities and coordinate with the facilities' teams to gain access of proposed buildings and secured rooms. 4. To utilize the best means of everyone’s times, we will determine if multiple sites can be visited in one day and make a geographic map of the locations to optimize the best use of everyone’s schedule. 5. The next step in our process is to speak and meet with the maintenance team and pull any existing as-built drawings, maintenance reports, and issues log, so the team has a full picture of the existing condition of each building space before visiting the site. 6. As we compile information, photograph and document each site visit; information will be uploaded into a Cloud Server for all team members to utilize and store information to keep a collaborative approach to the building assessments. 7. Our team will meet on a regular basis to discuss and confer on items seen in an effort to keep everyone in the loop. 8. Our Project Manager will develop the Property Condition report with identified deficiencies to the The City with our teams recommendations for repair, replacement and ideas that may be necessary for the useful life remaining with budgets and anticipated time frames to maintain the existing spaces. 9. Any buildings or equipment that have immediate needs will be listed and prioritization giving. 10. Our team will work with you to create a preliminary budget, taking into account quality of materials, availability of equipment, manufacturers preferred with a long term goal and plan to get all the buildings up to code and standards. "A Collaborative approach to building assessments is uploading photographs and documenting each site to a Cloud Server for easy access to all team employees".