RFQ 21-10-01_Architects Design Group

Home Browse Search

The scope of services of this RFQ speaks directly to our core body of work. We are committed to being the City of Sunny Isles Beach’s long-term partner on this important project, and being adaptable as the project is refined to ensure the best solution for the city. KICK-OFF MEETING / PROJECT STAKEHOLDERS WORKSHOP Upon starting your project, our team will conduct an initial meeting to review the proposed project and confirm the schedule for specific tasks. This initial meeting is an orientation to the methodology, project objectives, and responsibilities of the city’s project management team, police department representatives, ocean rescue department representatives, and project stakeholders. At this time, the goals and objectives for the project activities and milestones are discussed and agreed upon. SPATIAL NEEDS ASSESSMENT The spatial needs assessment is an early, essential part of the comprehensive planning approach to determine the future spatial needs of the Sunny Isles Beach Public Safety Departments. During this task, we will schedule several meetings with city and project stakeholders. The space needs provides four important elements of the planning process: ●Identifies and documents deficiencies in the existing police department, ocean rescue, and support facilities. ●Provides a detailed space-by-space definition of the elements to be included in the new facility, including projections for potential future building needs. ●Provides the initial budget analysis and options for identifying the cost of an appropriate facility. ●Initiates the political process necessary to create consensus. Information Gathering and Data Collection: The design team will analyze data obtained from the city, including current copies of departmental organizational structures reflecting the “chain of command” and identification of the departments' administrators of each program component within the project. Data collection gathers population and demographic statistics useful in the beginning to project future needs. Also helpful is historical information on size of staff and case load volumes. Staff Questionnaire: During this task, our team will prepare and distribute a detailed questionnaire (survey) to staff leaders. The questionnaire serves two important objectives. First, it documents important information formulated from facility user input. Secondly, it begins the formal process during which the users begin to think critically about their current facility and what an appropriate facility should be to best serve the needs of the community as well as the city's public safety departments. On-Site Interviews: Our team will meet one-on-one with facility users to gain a detailed understanding of entity functions and general spatial requirements anticipated to be accommodated by the project. On-site interviews with the questionnaire respondents are necessary to “read between the lines and fill-in the gaps” of the respondents’ observations. We will record in detail what the needs are for each space and will assist the departments' personnel in achieving a deeper understanding of how the new or renovated public safety facility must function. EVALUATION OF CURRENT CONDITIONS During site visits, we will conduct an evaluation of the existing conditions, documenting alterations and deficiencies of the facilities. The team will evaluate the following sites during this phase: ●18070 Collins Ave, Sunny Isles Beach, FL 33160 ●18080 Collins Ave, Sunny Isles Beach, FL 33160 ●18050 Collins Ave, Sunny Isles Beach, FL 33160 PROJECT APPROACH 7