RFQ 21-10-01_Architects Design Group

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Analyzing the current conditions in greater detail will serve two major purposes. First, it will assist us with creating the spatial needs assessment. Second, it will help us identify the needs of the pubic safety department and the potential renovation options. The following items will be completed during this task: ●Complete review of all existing assessments and documents ●Photographically document the existing facilities (exterior and interior) ●Conduct preliminary reviews to determine if the facility complies with current building and fire codes ●Further elaborate on the required improvements necessary for extended facility use including life-safety (building codes), technology, departmental adjacencies, electrical power, IT, HVAC, plumbing, building systems, and security ●Review all facilities to determine any operational constraints and physical deficiencies ●Examine general structural systems may need to be retrofitted ●Conduct a site analysis documenting the size and the location of primary features, such as buildings, paved areas, major landscape elements, environmental jurisdictional limits, site security, and other physical aspects that potentially affect or impact upon current and future expansion of the facility ●Submit the findings of the review to city staff for their consideration Preliminary Technology Review: This task includes a preliminary technology review including the security access control and CCTV systems, audio-visual technology needs, and the coordination of the data distribution network with the city’s Information Technology Department representatives. This is an instrumental task in ensuring the estimates of probable costs are inclusive of all current and emerging technologies, specific to law enforcement. “Crunch the Numbers”: Once a clear understanding of the daily operations is achieved, our team will quantify the space needed in terms of actual square footage. We will then list individual space by division in each department. The space is listed by current square footage needs and at least two subsequent future phases of potentially increased square footage needs. The one constant in life is change. With that concept in mind, the planned facilities must be able to accommodate change over a minimum 20-year life of the building. The tabulation of space needs will be distributed in draft form to allow a detailed review by the city’s internal project management team. Spatial Needs Assessment Draft Report: A thorough analysis of all of the information obtained will result in a detailed report. The team will prepare an analysis of the routine operations of each department in order to fully understand their function, operation, respective interaction, relationship, and adjacency priorities. The team will utilize the space standards for individual staff work areas which ADG has developed over the past 50 years of experience in planning and designing law enforcement and public safety facilities. The information during this task will be provided in a draft report and dispersed to city stakeholders for review and comments before the final spatial needs assessment is completed. SITE EVALUATION &ANALYSIS We understand the city desires to keep the public safety department on the existing municipal campus. Team members have visited the site to gain a deeper understanding of the site conditions, as well as the areas that will need to remain fully operational during potential construction. During the site analysis phase, the team will prepare a detailed report of the site. The civil engineer, Kimley Horn, *Example use only 8