RFQ 21-10-01_Architects Design Group

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BUDGET / SCHEDULE / QAQC Our team’s philosophy is that, as Sunny Isles Beach's prime planning professional for the project, we are the guardians of the tax payer’s dollars. We therefore must manage the project finances in the utmost responsible manner, as tools of cost containment are a part of our fiscal obligation. ADG will work closely with the city's project manager during the planning phases to accurately project costs, taking into consideration the limitations of the site. Scheduling is a priority. Project work elements are organized into sections, which are necessary to clarify the critical path elements that maintain schedule compliance. We document, review, and update our schedule at each team meeting. QAQC procedures to keep the project on track include: project reporting, accountability of the design team, and a clear path of communication with the city’s project manager must be established from the outset of project services. Our staff has numerous years of experience working as a team to produce preliminary design sketches, 3-D models, construction documents, and other design data quickly and accurately. We understand that paying close attention to the details and being proactive in identification of issues, with concise and timely resolution, is key. Additionally, plans and specifications will undergo our team's quality control review process which involves a comprehensive review by separate architects and engineers who are senior within our team. Our team has a proven track record of success in delivering projects within the owner’s budget and schedule parameters. All team members have reviewed the proposed schedule, along with their current and anticipated workloads, and see no issues in providing timely services for this project. Our team is ready to start working on this project immediately after selection and is prepared to meet the city’s schedule and budget goals. A comprehensive, detailed schedule is very important to the success of any project. Below is a graphic representation of the timeline and phases for the Sunny Isles Beach Police Department Facility Needs Assessment, which will serve as a starting point to finalizing the project schedule with your team. We will work hand-in-hand with the city to establish a project timeline that meets the needs of the city, public safety department, project stakeholders, as well as the Sunny Isles Beach community. PROJECT CONTROLS BudgetSche d u l eQualit y C ontrolPROJECT ACHIEVEMENT SPATIAL NEEDS ASSESSMENT - 2-4 MONTHS Kick Off Meeting •Review Project Scope •Review Schedule Spatial Needs Assessment •Programming •Staff Questionnaires •Site Information Site Identification & Analysis •Vehicle Access •Circulation •Review and Confirm •Regulatory Requirements Community Outreach Opportunities •Community Meetings •Project Webpage •Direct Mailers Identify Potential Grant Opportunities •Public Safety Funding Opportunities •Fitness Equipment Funding Opportunities •Additional Grant Opportunities 15