RFQ 21-10-01_Architects Design Group

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BUDGET AND SCHEDULE MANAGEMENT A comprehensive, detailed project schedule is important to the success of a project. Our team will work with th City of Sunny Isles Beach to develop a schedule for this project. The team’s Project Manager, Rodney McManus, LEED AP, will monitor the impact of daily planning and design decisions on the budget, ensuring the project stays within the city’s budget. Our team will meet to discuss the schedule and progress of work on a regular basis to coordinate schematic design and production, as we understand that one team members delay may have a ripple effect throughout the project. Budgets and schedules do not manage themselves. The project management team ensures adherence to the budget and schedule through proper planning and constant communication. ADG ensures collaboration between the city’s project management team, and facility users. Some of the techniques our team will utilize to control the budget and schedule include: ●Establishing a clear scope of the work between the City of Sunny Isles Beach and the planning team from project start, ascertaining a thorough understanding of the budget. ●Conducting program reviews and providing presentations to decision-makers to ensure the implications of changes are fully known. ●Scheduling is a priority. We document, review, and update our schedule at each team meeting. ●Project work elements are organized into sections, which are necessary to clarify the critical path elements that maintain schedule compliance. ●The team must buy in and commit to the schedule. ●Key elements of our cost control approach include: exhaustive pre-design planning, accurate cost estimating, and attention to the “three C’s:” Coordination, Communication, Contingency. As the project design evolves, the careful coordination of the numerous design disciplines becomes critical to eliminating errors and omissions; thereby containing cost. Timely resolution to issues is critical. It is important to note that our team will not shy away from bringing difficult issues to the attention of the city. A problem cannot be solved if it is not discussed openly and honestly. Having said this, our team will not bring an issue to the city without first having a viable solution. A contingency plan is always maintained to ensure alternate avenues of response. Contingency plans can take several formats. The simplest cost containment approach is to assign value to contingency items. However, the most effective contingency plan is one that evolves with the project and helps to reduce financial risks as the project becomes more detailed and construction items are complete. Often, the most workable approach is to create contingency allowance items for systems known to be complex and subject to modification as the project evolves. Costs will be monitored by our team throughout the project to allow for minor budget changes, if necessary, and to protect against the need for significant cuts toward the end. We call this process Value Management, rather than Value Engineering, as it eliminates many of the hurdles that can be detrimental to the success of the project. ACCURATE COST ESTIMATING For the purpose of accurate project cost projecting, ADG maintains an extensive database on law enforcement facilities and public safety projects on a national basis. This is a very important contributing factor in our success of designing to the budget, in order to prevent value engineering at the end of the design process. We also utilize relationships with regional general contractors to verify estimated costs. Our database is populated with the following project components: ●Project Location - Regional areas have varying issues that need to be mitigated such as exposure to tornadoes, floods, seismic activity, hurricanes, ice storms, wild fires, etc. ●Wind Speed Requirements for the Building Envelope ●Impact Level (ties to location) ●Project Size (GSF) and Number of Stories ●Year Bid or Estimated ●Construction Cost and Construction Delivery Method ●Cost per Square Foot with and without Site Development Costs ●Population Served 16