RFP 22-03-01 GATEWAY PARK RENTAL MANAGEMENT

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City of Sunny Isles Beach |Request for Proposal No. 22-03-01 16 SECTION 3 SCOPE OF WORK / TECHNICAL SPECIFICATIONS 3.1 SCOPE OF WORK The event management Firm shall be responsible for the following: • Researching comparable venues and rental rates, and recommending a structure of rental fees associated with renting each area of the facility, including varying rates for, at minimum, resident, non-resident, non-profit, for profit. • Developing a rental application form, including all pertinent information from applicant related to event, to be reviewed and approved by City. • Developing a list of pre-qualified vendors that contractor can utilize in the execution and management of an event at the facility. This list must be reviewed and approved by the City. Any vendors providing services on City property are required to provide proof of insurance, naming the City as additional insured. (See Section 2.8 – Insurance for details) • Developing and implementing an effective marketing program that produces positive results in the use of Gateway Center. • Complete management of the event which shall include, but not be limited to, the following: I. Fielding all inquiries, site visits, and meetings from prospective clients with regard to renting the facility and acting as the manager of rentals on behalf of the City. II. Entering into agreements with clients and negotiating the details of services. The City shall approve all agreements prior to execution. Contractor shall be solely responsible for the client and to ensure satisfaction and fulfillment of agreed upon services. III. Ensuring all components of any rental application or use of facility under their agreement, complies with all federal, state, county, and municipal laws, ordinances, policies, and rules. IV. Collaboration with City staff to ensure the readiness of facility as per rental agreement for event day with required materials and access in place. V. Providing a minimum of one (1) properly trained permanent staff member on site at all times during all event rentals. VI. Ensuring that they operate without regard to race, color, religious creed, national origin, ancestry, age, gender, marital status, or disability. VII. Ensuring that events comply with City noise ordinance (all rentals must end no later than 1:00 am. Outdoor sound/music must conclude by 11:00 pm.) VIII. Ensuring that all regulatory and training requirements for the serving of alcoholic beverages are met, and that appropriate liability insurance is