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<br />City of Sunny Isles Beach |Request for Proposal No. 22-03-01 22 <br /> <br />3.9 REPORTINGS <br /> <br />Each vendor must submit a detailed sample report which clearly describes/shows the method they <br />use to track and calculate commissions due to the entity(ies) for whom they collect revenues while <br />performing event management services (for example, a monthly sales report for a current customer <br />of the proposer). <br /> <br />Throughout the contract term, the contractor will be required to maintain a revenue control system <br />(may be part of the proposer’s ERP/accounting system) to ensure the accurate and complete <br />recording of all revenues collected on behalf of the City of Sunny Isles Beach, in a form and manner <br />acceptable to the City. This system must contain detailed sales information from each sales <br />transaction. Specifically, sales information must be recorded electronically, via a point-of-sale <br />(POS) system, and must include, but is not limited to the following details for each sales <br />transaction: description of item(s) sold, date of sale, time of sale, price of item(s) sold. A daily <br />cash report should be generated at the end of each day’s business from the point-of-sale/ERP <br />system at a level of detail which summarizes categories/groupings of item(s) sold in a manner <br />acceptable to the City of Sunny Isles Beach. The proposer must also establish a unique general <br />ledger account for all amounts due to the City of Sunny Isles Beach from such daily cash/revenue <br />collections to segregate such funds in their accounting records. <br /> <br />All accounting and internal control related records shall be maintained for a minimum of seven (7) <br />years from the date of creation of the record. The contractor shall keep adequate records of <br />accounts and permit the City to inspect such records at any reasonable time during normal business <br />hours. The contractor shall provide monthly reports which include the daily gross receipts from <br />all sales; such report shall be submitted to the City not later than the 15th of the month following <br />the period in which the revenue was collected. The contractor shall maintain a daily on-site <br />presence, and shall meet regularly, if not weekly, with the City’s representative. <br /> <br />END OF SECTION