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DocuSign Envelope ID: C327FODO-D8DF-4343-B5DB-90853D1ED8AA <br />Exhibit A - RFP E-03-22 <br />b. List of representative current customers comparable in size and scope to <br />this RFP for which the Proposer is providing petroleum products. The list <br />should include the name and address of each client's contact person, <br />telephone and fax numbers, e-mail address and a general description of <br />the existing business relationship. <br />3. Personnel: Identify the proposed contact persons and telephone numbers for <br />ordering services, for invoicing questions, and other key (customer service) <br />personnel that will be assigned to this account. <br />4. Address how Proposer will ensure its contractual obligation to the Co -Op. <br />Include any contractual obligations to supply fuel to other entities that could affect <br />the Co-Op's supply of fuel. If Proposer is a fuel distributor (not a fuel terminal <br />operator) also provide proof of monthly fuel sale volumes, including copies of any <br />Letter of Intent or contractual agreements with terminal operators. <br />5. Obligations of the participating agencies: Describe the requirements <br />(operational, legal, agreements, insurance, etc.) for the sale and delivery of <br />petroleum products. Copies of any and all required terms and conditions, <br />agreements, notices, or procedural descriptions should be attached to the <br />proposal response. Proposers should describe in detail any product volume <br />purchase requirements which would be required of each participating agency <br />on a monthly basis. <br />6. Contingency plan of action. Firms should describe a plan of action to <br />assure product availability (including requirements for additional products <br />before and after an emergency situation), and avoid disruption of supply <br />during any emergency situation (e.g. hurricanes). Describe your storage <br />and distribution logistics plan to include but not be limited to: ownership <br />or control of storage facilities in the Tri -County area, agreements or <br />partnerships with fuel transportation providers to supplement existing <br />delivery capabilities, redundant communication capabilities, and <br />emergency power generation. Availability of fuels at other terminals on a <br />regional basis should also be described in this plan of action submittal. <br />7. Price Proposal: Submit your firm, fixed price proposal for providing all services, <br />materials, etc. required for sale of petroleum products as outlined on Attachment <br />A -item 2 "pricing methodology" with the proposal response. <br />8. Alternate Proposals: <br />a. An option is afforded to all proposers to submit, in addition to their original <br />proposal, an alternate proposal, which excludes the provision of <br />transportation services for the petroleum products, included in this RFP. <br />Transportation services would be the responsibility of that participating <br />agency, typically with vehicles owned and operated by the agency. <br />Proposers wishing to submit on this basis should clearly indicate in the <br />alternative proposal response the discount from the differential provided <br />in the pricing pages and any requirements to be met by the participating <br />agency, such as insurance provisions to be supplied and certifications for <br />vehicles and operators. <br />