Reso 2022-3340 - Laserfiche WebLink

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2.29. ADDITIONAL PROVISIONS: 2.29.1. Correction of solicitations. (a) Mathematical errors - Errors in extension of unit prices or mathematical calculations may be corrected by the Purchasing Agent or designee prior to award. The unit prices shall not be changed. (b) A Vendor shall be permitted to correct clerical, non -judgmental mistakes of fact in their bid by Purchasing Director through a written directive. (c) Voluntary reduction of price—The City may accept a voluntary reduction from a low Vendor after bid opening, if such reduction is not conditioned on, nor results in, the modification or deletion of any condition contained in the invitation for bids. A voluntary reduction may NOT be used to ascertain the lowest responsive Vendor. 2.29.2. Cancellation of solicitations. (a) Any time prior to bid or solicitation opening date and time, the City may cancel or postpone the bid or solicitation opening or cancel the competitive solicitation in its entirety. (b) After bids are open, any or all bids may be rejected by the City. 2.29.3. Withdrawal of solicitations. (a) Any Vendor may voluntarily withdraw or amend their bid at any time prior to the bid opening by providing written notice to the City. Amendments should be forwarded to the Purchasing Director, sealed and identified. (b) After bid opening, Vendors shall not be allowed to withdraw a bid in less than ninety (90) days, or a specific time period stated in the invitation to bid with the following exception—The solicitation response is so outrageous as to be a prima facie evidence of a bid mistake, but a mistake that cannot be corrected by correction of mathematical computation. 2.30. CONTRACT EXPIRATION: In the event services are scheduled to end because of the expiration of this contract, the Vendor shall continue the service upon the request of the Director. The extension period shall not extend for more than ninety (90) day beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City. 2.31. CANCELLATION FOR UNAPPROPRIATED FUNDS: The obligation of the City for payment to a Contractor is limited to the availability of funds appropriated in the current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds, unless otherwise authorized by law. 2.32. DEFAULT AND TERMINATION: 2.32.1. Termination For Cause: In the event the Contractor shall default in any of the terms, obligations, restrictions or conditions in the contract documents, the City shall give the City of Parkland RFP 2021-03 Page 16