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5.3. PROPOSAL REQUIREMENTS: <br />5.3.1. Proposal Format: <br />Proposers should prepare their proposals using the following format. In preparing <br />proposals, Proposers should assume that the City has had no previous knowledge <br />of their products, services or capabilities. Emphasis should be placed on clear, <br />complete presentation of factual information. All sections of the proposal should <br />be prepared and submitted in a straight forward, economical manner. <br />Proposers are not to make any reference to information they submitted in <br />previous responses to competitive solicitations or quotes submitted to the City. <br />5.3.2. Bids & Tenders Submission Instructions: <br />ELECTRONIC BID SUBMISSIONS ONLY, shall be received by the Bidding System. <br />Hardcopy submissions not permitted. <br />Proposers are cautioned that the timing of their Proposal Submission is based on <br />when the Proposal is RECEIVED by the Bidding System, not when a Proposal is <br />submitted, as Proposal transmission can be delayed due to file transfer size, <br />transmission speed, etc. <br />For the above reasons, it is recommended that sufficient time to complete your <br />Proposal Submission and to resolve any issues that may arise. The closing time and <br />date shall be determined by the Bidding System's web clock. <br />Bidders/Proposers should contact bids&tenders support listed below, at least <br />twenty-four (24) hours prior to the closing time and date, if they encounter any <br />problems. <br />The Bidding System will send a confirmation email to the Proposer advising that <br />their proposal was submitted successfully. If you do not receive a confirmation <br />email, contact bids&tenders support at support@bidsandtenders.ca. <br />Late Proposals are not permitted by the Bidding System. <br />To ensure receipt of the latest information and updates via email regarding this <br />proposal, or if a Proposer has obtained this Proposal Document from a third party, <br />the onus is on the Proposer to create a Bidding System Vendor account and <br />register as a Plan Taker for the proposal opportunity. <br />Proposers may edit or withdraw their Proposal Submission prior to the closing <br />time and date. However, the Proposer is solely responsible to ensure the re- <br />submitted proposer is received by the Bidding System no later than the stated <br />closing time and date. <br />5.3.3. Submission of Proposals: <br />The following material is required to be submitted with your Proposal Package: <br />(a) Cover Letter <br />City of Parkland RFP 2021-03 Page 39 <br />