Reso 2022-3332 - Laserfiche WebLink

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granted hereby. City acknowledges its responsibility to obtain all hardware and software needed to access the electronic files. 2.4 PERMITTING, BIDDING, & NEGOTIATION 2.4.1 The Consultant shall acknowledge that the City or City's Representative will administer the solicitation of bids to prequalified contractors as determined by City. 2.4.2 The Consultant shall provide permit set coordination and project coordination including but not limited to, staff conferences, provision of bidding/proposal documents, reproduction of bidding/proposal documents, analysis of alternative bid submissions, pre- bid conference evaluations, bid proposal review and negotiation meetings. 2.4.3 The Consultant, consulting with the City, shall prepare necessary addenda to each Bid Group and provide copies of each as appropriate to the Contractor. All addenda, prior to distribution, shall be approved by the Project Director. Copies of each addendum, properly sealed, shall be forwarded to the Project Director. 2.4.4 The Consultant shall attend two (2) General Contractor bid review meetings as requested by City. 2.4.5 The Consultant shall review and respond to questions from bidding contractors and develop any addenda drawings to address concerns as needed by the City. 2.4.6 The Consultant will assist the Contractor in evaluating all bids received and provide comment and recommendation to the City on each proposed authorization for work in connection with the Project. 2.5 CONSTRUCTION ADMINSTRATION 2.5.1 Construction Phase — Administration of the Construction Contract Work under Contract to Contractor. 2.5.2 The Consultant shall represent the City during construction and shall facilitate all instructions and other appropriate communications between the City and the Contractor, which shall be communicated through the Consultant. The Consultant shall act on behalf of the City only to the extent provided herein and in the Construction Contract. 2.5.3 The Consultant shall act as City's advocate during field observations, Project submittal review, work modifications, and constructor Payment Applications. 2.5.4 The Consultant shall receive submittals such as Shop Drawings, Product Data and Samples from the Contractor and shall review and approve or take other appropriate action upon them, but only for the limited purpose of checking for conformance with the design concept of the Project and with the information given in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment 374