Kimley-Horn Submittal for City of Sunny Isles Beach RFQ 22-06-01

Home Browse Search

RFQ # 22-06-01 City of Sunny Isles Beach Landscape Architectural Services 16 LPOC36007.2022 Continuing Services for D) Project Cost Controls Effective project cost control involves both design and construction costs. Effectively controlling design costs involves a thorough understanding of the project scope of services. Often during the design phase, requests are made by project reviewers and other involved parties that may encompass project expansion to account for unanticipated improvements. Although making the necessary changes from the design perspective may be minor, there could be significant impacts on construction costs. We know that managing scope creep is the most effective way to control the project design costs. Although monitoring scope creep does have an impact on reducing construction costs, we also closely monitor this at each phase submittal and any time significant changes may influence overall construction costs. We understand that most capital improvement programs are budgeted very carefully to ensure that revenues balance expenditures, and project costs that exceed available budgets could jeopardize the project moving forward. Knowing how important maintaining project costs is, we prepare detailed construction cost estimates at each submittal phase and monitor this throughout project duration, keeping our clients apprised of significant cost fluctuations. Controlling project construction costs is a critical component for a successful project. ABILITY TO MEET SCHEDULING AND BUDGET REQUIREMENTS Our first step in schedule and budget control is to understand the City’s vision for a project and then develop a realistic schedule to make that vision a reality. This step requires immediate and clear communication and is a critical step in partnering for a successful project. We will define the project requirements, understand potential obstacles to success, identify potential opportunities to achieve more within the same project, and create a project work plan that allows us to accomplish project goals efficiently. Prior to beginning work on a project, we will prepare a detailed project schedule and monitor it against actual project milestone completion dates. Project schedules are evaluated at different frequencies depending on the magnitude of the project, and updates can also be sent in simple PDF formats for ease of access by all parties throughout the life of a project. Paramount to the success of any project is a continued partnering throughout the project to adapt as necessary to unforeseen circumstances. We will include critical decision-making points in our work plans so the project team, including the City, can agree upon the best course of action to keep projects on track. We know there will always be unexpected challenges unique to any given project, so it is critical to develop and follow an approach that successfully manages what can be controlled while building in mechanisms for handling the unexpected. In a continuing services contract, the schedule for each work order assignment is often predicated on the City’s specific needs related to other controlling factors. Kimley-Horn has responded to the needs of cities and counties on a variety of efforts and circumstances through our previous continuing services contracts. Our team has the depth and breadth of personnel to help the City of Sunny Isles Beach address both routine and specialized assignments within any time constraints. SCHEDULE CONTROL One of the important schedule control mechanisms for this project will be our team’s previous experiences and lessons learned, as well as their application to this project. Identifying realistic goals, collaborating with City staff, developing a focused action plan that addresses only those items necessary to accomplish the goals, anticipating the implications of decisions made in early phases to future phases, and preparing a mechanism for addressing unexpected challenges are important in establishing schedule control. The first step in controlling schedule is to understand your vision and develop a realistic schedule to make that vision a reality. We have developed a project approach that fosters schedule control mechanisms through incremental phasing and decision-making points in the project. We know there always will be unexpected challenges unique to any given project, so it is paramount that an approach be developed and adhered to that manages what can be controlled and builds in mechanisms for handling the unexpected.