Reso 2022-3396 - Laserfiche WebLink

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DocuSign Envelope ID: A11 D4769-4304-42EF-8964-E38147568EB0 • Quarterly Sales Report: The Contractor agrees to submit a Quarterly Sales Report to the Department's Contract Manager within fifteen (15) calendar days after the close of each State Fiscal quarter. Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July -September) — due 15 calendar days after close of the period. Quarter 2 - (October -December) — due 15 calendar days after close of the period. Quarter 3 - (January -March) — due 15 calendar days after close of the period. Quarter 4 - (April -June) — due 15 calendar days after close of the period. Quarterly reporting periods should coincide with the Contract term and begin the quarter following Contract execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at: https://www.dms.myflorida.com/business operations/state purchasing/vendor resou rces/guarterly sales report format. The report will include all sales (orders) from Customers received (associated with this Contract) during the period. Initiation and submission of the Quarterly Report is the responsibility of the Contractor without prompting or notification from the Department's Contract Manager. If no orders are received during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive quarterly sales reports, this Contract may be terminated for convenience or the Department may choose to not renew the Contract. In addition, the Department may require additional sales information such as copies of purchase orders, or ad hoc sales reports. The Contractor shall submit these specific ad hoc requests within the specified amount of time as requested by the Department. MFMP Transaction Fee Report: The Contractor is required to submit monthly Transaction Fee Reports in the Department's electronic format. Reports are due 15 calendar days after the end of the reporting period. For information on how to submit Transaction Fee Reports online, please reference the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at feeprocessing(a-myfloridamarketplace.com or telephone 866-FLA-EPRO (866- 352- 3776) from 8:00 a.m. to 6:00 p.m. Eastern Time. 8. Ad hoc Reports: The Department reserves the right to require additional reports or information pertaining to this Contract and any resulting purchase orders or contracts with customers. The Contractor must submit the report or information within five (5) business days after receipt of a Department request, unless otherwise approved by the Department. 9. Financial Consequences: The following financial consequences will apply for nonperformance of the contract by a Contractor. The State reserves the right to withhold payment or implement other appropriate remedies, such as contract termination or nonrenewal, when the Contractor has failed to perform/comply with provisions of the Contract. These consequences for non-performance are not to be considered penalties. The financial consequences will be paid via check or money order and made out to the 264