RTQ 22-10-01 REQUEST TO QUALIFY CANOPY AND AWNING (1)

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City of Sunny Isles Beach |Request to Qualify No. 22-10-01 9 Section 2 Special Terms and Conditions 2.1 PURPOSE OF RTQ: Through this Request to Qualify (“RTQ”), the City of Sunny Isles Beach (“the City”) is seeking to establish a pool of pre-qualified vendors that are capable to permit, design, manufacture, install and/or repair canopies and awnings citywide- on an as needed basis. Contractor shall provide all labor, materials, and related items necessary to design, furnish, install or remove awning systems. Entry into the pre-qualification pool is not a contract between the City of Sunny Isles Beach and any member of the pool, but rather is an acknowledgment that the pool member satisfies the pre-qualification criteria set forth below. Pre-qualified vendors will be invited to participate in future spot market competitions. The pool shall remain open for the term of the RTQ, enabling vendors to qualify at any time after the initial RTQ opening date. In the event of a hurricane or disaster, certain job orders may be funded Federal Emergency Management Agency (FEMA). Therefore, the awarded Vendors shall comply with the Federal Requirements more particularly set forth in Section 2.7. Vendors in the Pool will be invited to participate in spot market competitions, as needed. The spot market competition will be in the form of an Invitation to Quote or Work Order Proposal Request that will include the specific goods and/or services required. To participate in the pool for future job order competitions, the vendor must select which Group they are applying for: Group A - Furnish, Repair, Replace, and Install Canopies Group B - Furnish, Repair, Replace, and Install Awnings 2.2 TERM The pre-qualification pool will begin upon the fully executed contract following by the City Commission, or designee, unless otherwise stipulated in the Notice of Qualification Letter. This is contingent upon the completion and submittal of all required RTQ documents. The pre-qualification pool shall expire on the last day of the last month of the five (5) year period. During the term of the RTQ the City reserves the right to add and/or delete pre-qualified vendors. 2.3 DEFINITIONS Invitation to Quote (ITQ) – Shall refer to the solicitation of quotes from the Pool for specific goods and/or services; and awarded based on lowest price, or other quantifiable criteria. Prequalified Pool of Vendors (Pool) – Shall refer to business entities/individuals determined by the City as meeting the minimum standards of business, competence, financial ability, and/or product quality or placement in the Pool, and which may submit a quote or proposal, at the time of need.