RFP 23-04-02 Disaster Debris Monitoring Services Financial Recovery Assistance

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RFP # 23-04-02 Page 10 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or City Manager, unless otherwise stipulated in the Notice of Award letter; and contingent upon the completion and submittal of all required proposal documents. The successful Consultant shall be awarded a contract for three (3) years with the option to renew the contract for one (1) additional two (2) year period, for a total of five (5) years. In the event services are scheduled to end due to the expiration of this contract, the Consultant shall continue the service upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The successful Consultant shall be compensated for the service at the rate(s) in effect when the City invokes this extension clause. Any continuation of the contract beyond the initial period, and any option subsequently exercised shall be at the sole discretion of the City, and not a right of the Consultant. Renewals shall be exercised only when such continuation is clearly in the best interest of the City. 2.3 PRICE Prices proposed shall be valid for at least 120 days from time of RFP opening unless otherwise extended and agreed upon by the City and consultant. Prices quoted shall be firm for the initial contract term of three (3) years. Upon contract renewal, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami-Fort Lauderdale, FL. It is the consultant’s responsibility to request any pricing adjustment under this provision, which shall not exceed 3%. For any adjustment to commence on the first day of any exercised option period, the Bidder’s request for adjustment shall be submitted no later than ninety (90) days prior to expiration of the then current contract term. In no event will the price be increased or decreased by a percentage greater than the percentage change reflected in the C.P.I. as published by the U.S. Department of Labor. If no adjustment request is received from the Consultant, the City will assume that the Consultant has agreed the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the Consultant and/or to not exercise any otherwise available option period based on the proposed price adjustments. 2.4 MINIMUM QUALIFICATION REQUIREMENTS (MQR) In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with the requirements listed in this RFP. To be evaluated, all requested documentation and/or information shall be provided in the Proposal to confirm that the Proposer has satisfied the criteria outlined in this document. Proposers failing to meet these requirements may be deemed non-responsive.