RFP 23-04-02 Disaster Debris Monitoring Services Financial Recovery Assistance

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RFP # 23-04-02 Page 11 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net The Proposer shall, at the time of Proposal submittal, time of award, and throughout the duration of the Contract, continue to meet the criteria requirements as stated in this document. a) Proposing Firm must have three (3) active contracts with government agency’s of similar size, scope and complexity and specifications as stated in this RFP within the last five (5) years. List contract(s) of similar scope currently in effect within the State of Florida. Name the Municipality/County/agency, date the Contract was initially executed, date of subsequent renewal(s), and Expiration Date. b) Proposing Firm shall provide a minimum of three (3) reference letters in which Contractor served as Primary Firm for services of similar size, scope and complexity within the last five years. All of the references must be from government entities for debris monitoring experience. 2.5 INVOICING/PAYMENT Payment will be made only after receipt and acceptance of consultant’s services. Invoice format and documentation should be acceptable for FEMA reimbursement. The City will not pay and/or reimburse any additional costs including, but not limited to, travel, mileage, lodging, meals, and other travel and subsistence expenses. The Consultant should submit regular invoices for no more than 30-day periods. Invoices will be subject to verification and approval by the department requesting the service. 2.6 MULTIPLE AWARD The City may award multiple firms (primary and secondary) as available, by line item, by group, or in its entirety, as deemed the best interest of the City. The City will endeavor to utilize consultant(s) in order of award. It is the intent of the City to award a Primary and a Secondary Consultant for services to be provided to the City under this proposal. The Primary Consultant shall be the initial firm mobilized by the City. The Secondary Consultant will be utilized in instances where the scope of the event merits additional resources to assist the Primary Consultant, or if the Primary Consultant has defaulted its contract. However, the City may utilize other proposals in the event that: 1) the consultant is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 2.7 NOTICE TO PROCEED The City shall issue an official Notice to Proceed to activate the services referenced in this RFP and resulting contract. The Notice to Proceed shall be sent by email and followed by regular mail. Under no circumstances shall the City be liable for any services rendered unless the written Notice to Proceed has been sent and received by the Consultant. The Consultant must acknowledge receipt of the written Notice to Proceed. The Consultant shall begin preparation for mobilization immediately after receiving the Notice to Proceed and be fully operational within twenty-four (24) hours. The City may issue a Notice to Proceed twenty-four (24) to forty-eight (48) hours prior to a storm event depending upon the magnitude of the event in order to allow sufficient time to prepare for commencement of operations.