RFP 23-04-02 Disaster Debris Monitoring Services Financial Recovery Assistance

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RFP # 23-04-02 Page 22 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net Consultant shall track and coordinate with City personnel to respond to problems in the field and to citizen’s complaints, including commercial or residential property damage claims as a result of debris removal. Consultant shall prepare FEMA worksheets and review such worksheets with City staff. 3.4 FIELD SUPERVISOR Services include, but are not limited to: • Overseeing and supervising loading site and disposal site debris monitoring activities • Scheduling debris monitoring resources and deployment timing • Communicating and coordinating with City/County personnel • Providing suggestions to improve the efficiency of collection and removal of debris • Coordinating daily activities and future planning • Remaining in contact with debris management/dispatch center or supervisor • Identifying, addressing, and troubleshooting any questions or problems that could affect work area safety and eligibility • Supervising the accurate measurement of load hauling compartments and accurately computing volume capacity in cubic yards (CY) • Documenting and recording measurements and computations • Documenting truck hauling compartment condition using digital photographs • Preparing a master log book of all hauling equipment used by the City’s debris removal contractor • Compiling, reconciling, and documenting daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s) 3.5 FIELD COLLECTION MONITORING In order to obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field by collection monitors. Specific activities shall include but not be limited to the following: 3.5.1 Consultant shall provide personnel to serve as Field Monitors and Field Supervisors. The primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews are Eligible Debris and to issue debris load tickets for such Eligible Debris. Field Supervisors shall oversee and coordinate the work of the Field Monitors. 3.5.2 Consultant shall train all Field Monitors and Supervisors to ensure that proper FEMA documentation protocol requirements are instituted and followed. Consultant shall equip all Field Monitors with vehicle transportation and technology which shall include cameras, computers, communication devices, GPS devices, and other equipment as deemed necessary and/or appropriate. 3.5.3 Consultant will have Field Monitors to monitor all DMC operations. Consultant will have monitors that will observe DMC operations to ensure that only Eligible Debris is removed from the areas designated by the City and to verify the proper loading and compaction of debris into