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13 <br /> <br /> <br />DP&O has performed debris management planning training and meetings annually with the City. <br />Category A Debris Monitoring and Debris Management Planning/Logistics • Category A Debris Removal Records Reconciliation <br />DP&O maintains a Document Management system for PW per FEMA Category both electronically which client has access to and maintains projects in audit proof format with supporting documents to facilitate a quick project close out and or audit. <br />PW's Submittals/Obligated: 4 Category A’s Debris Removal PW's (Per FEMA Accelerated PAAP), 1 Category <br />B Emergency Services PW, 3 Category C Roads PW's, 6 Category E Buildings/ Equipment PW's, 4 Category F <br />Utilities PW's with 85 separate locations, and 3 Category G Parks PW's; 1 DR 4337 Florida Local Mitigation <br />Strategy approval and project application. <br />• Category A Debris Monitoring and Debris Management Logistics 300,000 cy: DP&O <br />performed all debris management logistics including Emergency Road Clearing, Critical Hazard <br />Tree identifications and Monitoring of Debris Removal hiring & training local monitors. All debris <br />removal operations and data were maintained per FEMAs Pilot program for Accelerated Debris <br />removal. Hurricane Irma left large mixed debris piles and huge trees uprooted in the cities Right of <br />Way onto houses, vehicles, and fences. DP&O coordinated and negotiated the Florida City debris <br />management site (DMS), obtained FDEM DMS site permit and final closure. DP&O managed all <br />DMS site operations, ensured the grinding operations were performed to optimize land space and <br />reduce cubic yards to 1/3 for final haul out to a disposal facility. Additionally, we provided Submittal <br />of daily debris removal progress reports to Mayor; coordinated with the Mayor any special requests <br />and performed a debris costs analysis for replanting of trees that Florida city requested to save. <br />• ROE: Florida City had many residences where Hurricane damaged trees form Public Right of Way <br />and fell into or on Residential properties. DP&O coordinated all properties with Florida City Project <br />Manager and Mayor for “Right of Entry” (ROE) forms, and cleanup and final inspections. DP&O <br />worked closely with the Debris Removal Contractor to coordinate and schedule the ROE crews. The <br />ROE work was documented with Daily labor and equipment logs and maps of each crew location <br />and Photos of the work performed. All records were maintained in our TRKR™ web and mobile <br />app. <br />• Category A Debris Removal Records Reconciliation: Per FEMA Accelerated Debris Removal <br />Program dates of reimbursement DP&O reconciled daily the Debris Removal load haul tickets, and <br />removal of hazard trees (leaners) and hazard limbs (hangers) including load haul tickets and truck <br />certifications capacities. DP&O performed an in-depth audit of leaner/hanger tickets cross checking <br />each photo with the ticket and ticket ledger for accuracy of GPS location, type of hazard, proof of <br />hazard in the city right of way. All tickets were dropped into DP&O TRKR™ to verify each ticket <br />was within the formal city boundaries. <br />DP&O reconciled all Debris Removal contractor invoices and ensured invoice errors were corrected before <br />approval for Florida County final payment. DP&O reconciled all Reduced Debris taken to final disposal at <br />Waste Management facility and all Waste Management invoices with quantity corrected ticket discrepancies <br />prior to submittal. <br />• Category B Emergency Costs and Recovery costs records reconciliation, and final approval for PW submittal: DP&O worked close with the Florida City Project Manager and Finance Director and ensured all emergency repairs and recovery contractor invoices, discrepancies were corrected before final approval with FEMA PW. <br />Post Irma the Recovery team coordinated with the City Engineer, Public Works and Water Control facilities <br />Directors, all damage assessments; gathered and reconciled emergency services costs documentation work orders, <br />force labor, payroll and equipment used, field logs and reconciled with payroll ledger. DP&O ensured all tasks <br />were properly described and hours matched.