Disaster Program & Operations, Inc.

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34 • DP&O’s Project Manager shall coordinate daily with the Contract Manager and DMC, and shall comply with all directions and guidance provided by Federal or State representatives. • DP&O will attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 3.3 PROJECT MANAGEMENT AND PROCESS OVERSIGHT The Project Manager shall assist the City in developing an Operational Plan for the specific occurrence. DP&O can assist in other debris recovery planning efforts, such as identifying adequate TDMSs, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. Project Manager will be responsible for coordinating daily briefings, work progress, staffing, and other key items with the City. Project Manager shall attend all meetings and briefings designated by the City. Daily meetings will be conducted by the City with Consultant, DMC and other essential personnel in order to confirm daily debris recovery activities and schedules, address and resolve problems, and discuss progress of the debris recovery effort. DP&O shall provide trained personnel to observe, direct and document the activities of the DMC. DP&O shall be responsible for scheduling work for all its personnel on a daily basis. DP&O shall assist the City in coordinating work assignments for the DMC and ensure compliance with contracts with the DMC’s subcontractors. DP&O shall monitor the DMC’s progress and record the progress daily, including mapping all streets and locations where debris was collected. Electronic Data Collection is the preferred method of load ticket records. DP&O shall also prepare project worksheets, right-of-entry forms, and any other required forms for the work group. Sites during all the hours of operations that the sites are active for debris removal and management, as directed by the City. DP&O shall track and coordinate with City personnel to respond to problems in the field and to citizen’s complaints, including commercial or residential property damage claims as a result of debris removal. DP&O shall prepare FEMA worksheets and review such worksheets with City staff. 3.4 FIELD SUPERVISOR Services include, but are not limited to: • Overseeing and supervising loading site and disposal site debris monitoring activities • Scheduling debris monitoring resources and deployment timing • Communicating and coordinating with City/County personnel • Providing suggestions to improve the efficiency of collection and removal of debris • Coordinating daily activities and future planning • Remaining in contact with debris management/dispatch center or supervisor • Identifying, addressing, and troubleshooting any questions or problems that could affect work area safety and eligibility • Supervising the accurate measurement of load hauling compartments and accurately computing volume capacity in cubic yards (CY) • Documenting and recording measurements and computations • Documenting truck hauling compartment condition using digital photographs • Preparing a master log book of all hauling equipment used by the City’s debris removal contractor • Compiling, reconciling, and documenting daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s) 3.5 FIELD COLLECTION MONITORING In order to obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field by collection monitors. Specific activities shall include but not be limited to the following: 3.5.1 Consultant shall provide personnel to serve as Field Monitors and Field Supervisors. The primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews are Eligible Debris and to issue debris load tickets for such Eligible Debris. Field Supervisors shall oversee and coordinate the work of the Field Monitors.