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36 <br /> <br /> <br />Each load ticket shall contain the following information: <br />a. Municipality (Applicant) <br />b. Prime Contractor name. <br />c. Sub-Contractor name. <br />d. Load ticket number. <br />e. Truck ID number and capacity <br />f. Truck Driver name. <br />g. Date and time of pick up, loading. <br />h. Date and time of delivery, unloading. <br />i. Pick up location (street address or primary street between specific area). <br />j. Loading Information <br />k. Debris Clearing Cycle (Push, First Pass, Second Pass, Third Pass, etc.) <br />l. Total cubic yards picked up. <br />m. Debris classification (Vegetative, White Goods, C&D, Mulch, Stump, etc.) <br />n. Load Monitor Printed Name and Signature. <br />o. Dump Monitor Printed Name and Signature. <br />p. GPS. <br />q. Inspector. <br />r. Unloading Information. <br />Consultant shall document all recovery work to ensure that proper records are maintained for load tickets and recovery <br />costs for reimbursement purposes. During the first seventy (70) hours following a declared disaster, this may require <br />documenting times that manpower and equipment are actively used in order to document time-and-material <br />reimbursements. This shall also include any photographs or other means of confirming debris load information for <br />reimbursement purposes. <br />Consultant shall assist the City in preparing reports necessary for reimbursement by FEMA, FHWA and any other <br />applicable Federal, State or local agencies. Consultant shall provide daily reports throughout the disaster event, including <br />updates for the daily briefing meetings; reports on the review and validation of the DMC; cubic yard/tonnage reports that <br />provide the number of trucks and volume/tonnage of debris received at each TDMS as well as a total for all TDMSs; and <br />a final report following completion of debris recovery operations. Supervising the preparation of detailed estimates and <br />submitting them to the City/County debris manager. Implementing and maintaining a disaster debris management system <br />linking the load ticket and debris management site information, including reconciliation and photographic documentation <br />processes. <br />Overseeing the entering, tabulating, and organization of collection and disposal data into required formats in compliance <br />with requirements of FEMA, FHWA, and all other applicable federal, state, and local agencies. The Data Manager serves <br />as the City’s representative in meetings with representatives of the Debris Contractor(s), State of Florida, FEMA, or other <br />federal, state, or local agency speaking to data-related issues. Consultant shall retain all such documentation for at least ten <br />(10) years following a disaster or emergency event. <br />3.8 TRUCK CERTIFICATION <br />Monitoring firm will establish a team of individuals who will inspect and certify vehicles for hauling storm related debris <br />in accordance with FEMA guidelines. A certification sheet with measurement, photos, and calculations documenting the <br />capacity of the truck is kept for load rating and ticket auditing. Summary books will be kept at each TDSRS/disposal site <br />for quality control. Certifications should also include a methodology to discourage collection contractors from modifying <br />their vehicle after certification, such as identifying unique attributes to the vehicle like sideboards. Photographs of the <br />vehicle and its driver shall be documented. Periodic spot checks and recertification of trucks that were potentially altered <br />after initial certification shall be performed. <br /> <br /> <br />