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58 <br /> <br /> <br />CITIZEN DROP OFF SITE MONITORING: <br />In the event the City decides to implement such a program, DP&O will set up, manage, and monitor debris drop- <br />off sites where local residents may bring storm debris themselves. We will work with the Parks or Public Works <br />Departments to identify suitable sites, set up segregated disposal areas for different types of debris and provide <br />staff to perform the following: <br />• Develop public announcements about site locations, hours, and disposal criteria; • Verify residency for each visitor and maintain a log; • Verify that only storm debris is disposed of at the site; • Track and record volumes and types of debris; • Ensure that recyclables are segregated; <br />Ensure that any Household Hazardous Waste is handled and stored properly; and Monitor the hauling of debris to <br />final disposal and issue load tickets. <br />Operational Reports and Record Documentation: <br />DP&O will prepare and submit operational reports throughout the duration of the debris removal operations. <br />DP&O’s daily reports shall document the debris removal Each daily report submitted will contain the following <br />minimum information: <br />• Contractor Name <br />• Contract Number <br />• Reports and graphs to delineate production rates of crews and their equipment, progress by area and <br />estimations of total quantities remaining, time to completion, and daily cumulative cubic yards of <br />debris removed, processed, and hauled. This reporting is due no later than 10:00 a.m. the following <br />business day or as requested. <br />• GIS mapping data updates and digitized reports <br />• All GIS layers required will be provided to the Contractor by the City Public Works Department, prior <br />to an event or as soon as possible to ensure up to date files and consistency in field structure. All GIS <br />Data must be in an ESRI ArcGIS Desktop ArcMap 10.3 format or higher version. <br />• Data exports should be at least monthly and utilize Microsoft© Excel® or other formats acceptable to <br />City. <br />• Scanned documents should be at a minimum 300 dpi and in jpg, tiff, or Adobe© PDF® file format. <br />DP&O will review and validate debris removal contractor(s) invoices prior to submission to the City for <br />processing. <br />PROJECT MAPPING: TRKR™ provides real time Mapping to document the debris removal progress. The final <br />pass along each roadway will be mapped <br />for the Owner’s information, and FEMA <br />documentation. DP&O will assist the <br />Owner in public communication and will <br />document and relay any citizen complaints <br />for action by the contractor or the Owner. <br />Upon project award DP&O will download <br />appropriate City zone maps which will <br />define the correct boundaries to ensure all <br />debris being removed falls within the <br />preview of the City so reimbursement in its <br />entirety can be obtained.