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l• (i ( r,- t' r l; n c. c: t` r( t' ti. r ;i i( F� r� �r tf �r a ;r 36 RFO No. 14 -07 -02 procedures will permit monitoring of task completion and recommendations for remediating any slippages. An updated copy of the master activity schedule showing progress to date will be included in the report Budget updates will be based on a format to be agreed upon with the city. For each progress meeting, a mutually agreeable agenda will be prepared prior to the meeting. Public Involvement If requested by City staff, for each assigned project and depending on the size and scale of improvements, AECOM shall conduct public meetings to review the design development stage of the project. AECOM shall provide displays to convey design alternatives, schedules, and costs. AECOM shall conduct working group meetings with the Client staff or project managers including meetings outlined within sample scope below. In most instances the basic principles of problem - solving will be utilized in preparing the work plan for each task. These principles include: the identification of the problem through a scope of work; identification of the required resources for the task; and finally, the implementation of the solution through an assigned staff ready to react to the needs of the City. Although most projects are unique, the basic steps of a review /design effort always remain the same. With few exceptions, the review /design process will generally follow these steps: 1. Document control, record and cursory review. 2. Visit of project site by Project Manager and selected members of the Review /Design Team. 3. Project Manager /Review Team preliminary meeting to discuss project - related issues. 4. Plans /calculations review by Review Team members in their areas of expertise. 5. Quality Control review and Quality Assurance evaluation. 6. Comment /coordination meeting between Project Manager and Review /Design Team. 7. Comment concurrence meeting with City Project Manager. 8. Final Submittal of design or certification of comments and recommendations Permitting Process The AECOM Team recognizes the importance of expediting the permit approval process. Therefore, our team includes members who are both familiar with and capable of fast - tracking the permit process Section 4 AECOM in South Florida and able to Identify Regulatory/ Permitting Requirements. We will contact regulatory agencies during the preliminary engineering phase of the project, attend pre - application meetings to elicit agencies' concerns, permitting constraints and required approvals /permits for the project. Construction /Engineering Inspection Services The AECOM Team expertise regarding construction inspection services can ensure quality and efficient implementation conforming to the final construction documents and environmental permits and agreements. These services may include conducting a preconstruction meeting; issuance of a conformed set of drawings including the incorporation of addenda and permitting requirements; review of contractor submittals and Requests for Information (RFIs); review of shop drawings (as required) for any components related to the proposed design and issuing architect's /engineer's supplemental instructions (ASIs); conducting preconstruction staking and field - marking for earthwork activities and design element location; evaluating and selecting plant materials at nurseries before delivery to a project site; conducting observations of hardscape, landscape, drainage, water & sewer, utility, site furniture, lighting and irrigation system installation and construction while noting any non - conformance with the contract documents which require remedy. In addition, we will review contractor pay applications; issue field orders and change orders as necessary to document changes in the contract documents, conduct preliminary and final punch lists and help facilitate final acceptance of construction. AECOM Quality Management System - (QMS) Quality assurance /quality control (QA /QC) has been one of the keys to AECOM's success. In North America, AECOM uses a Quality Management System (QMS) based upon well -honed practices that are ISO 9001 (2008) compliant and employed by all of our business lines. This means the following: We follow requirements designed to consistently meet client needs and applicable regulatory requirements and enhance client satisfaction. We monitor our conformance to these requirements via annual internal quality audits and ongoing reviews or surveillances. External quality auditors also monitor our performance. We take quality very seriously.