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AECOM Section RFO No. 14 -07 -02 35 Staging new capacity in this way allows the design and construction to proceed along a more normal pace, ensuring adequate time for design and lower cost of construction due to provision of reasonable overall construction project duration. Through discussions with you, the project manager and project engineer develop a project schedule that meets your needs. A master activity list and project schedule will be prepared for each work order using Microsoft Project and included in the Project Management Plan. The master activity list will include the major activities needed to complete the project. Each activity will include a task identification number, description, and estimated duration. Activities with dependent predecessors will be noted in the schedule. The schedule will be updated each month to show progress to date. Key project milestones such as project meetings and technical deliverables will be included. Once a project schedule is developed and agreed to, the project manager is responsible for monitoring progress and keeping it on schedule. Schedule control is largely a function of task planning and monitoring; and the elimination of surprises that can cause delays. Effective schedule management therefore addresses such issues as: • Identification of the work's critical path, and constant monitoring of the progress of those items on that critical path. For large, very complex, or tightly- scheduled projects, this may include software -based CPM scheduling. • Thorough data collection, including the use of subsurface utility exploration to confirm as- built information. For all data collection efforts AECOM will prepare a work plan, which details the information to be collected. • Maintenance of a dedicated project team with member continuity, promoting a highly focused (and therefore time - efficient) design effort. • Early identification of permitting requirements, and a proactive approach to regulatory agencies. • Pre - application meetings are recommended to establish rapport with regulatory agencies representatives and gain thorough understanding of the permit requirements. • Frequent and clear communication with you as the client, to ensure our understanding of your needs and preferences, in order to avert schedule - busting rework at the end of the project. Cost Control AECOM's practice of implementing effective cost control begins with a thorough understanding of the goals of the City of Sunny Isles Beach on each work order and the scope of services required to achieve them. On all AECOM projects, our work is carefully budgeted and all project budgets are carefully reviewed weekly by project managers and monthly by senior managers. Again, once a project schedule and budget is agreed to, the project manager, under the principal in charge's direction is responsible for monitoring progress and keeping it within budget. The master activity list developed for each work order will be used as the basis for tracking the production and cost of project tasks. A computerized project management system (PMS) will be used by AECOM to monitor the project. The PMS allows the project to be broken down into multiple tasks and subtasks, as needed. Project information and budgets for each task will be entered into the PMS. This allows the financial accounting system to track the project and provides information for accurate invoices. Project costs will be updated weekly on a task -by -task basis. At any time during the course of the project, a wide variety of project management reports containing cost to date and billable data can be obtained. The PMS enables AECOM to monitor the status of particular activities and make well informed decisions. AECOM will forecast the hours and dollars remaining to complete each work order on monthly basis. The forecasts are used for calculating the total cost of each work order at completion. The monthly forecasts are a valuable tool for discovering problems early so that correction action can be taken. The billing system is linked to the PMS so that customer billings for labor and expenses coincide with project costs. The billing system will provide complete accurate information on billable cost to date including accounts receivable and unbilled services. The system allows for production of both standardized and customized invoices, as well as back -up reports, quickly and easily. Monitoring and Reporting AECOM will prepare and submit to the City project progress reports for all active work orders. Project progress reports will consist of work status updates with comparisons to the master activity list and schedule. The report will include a summary of work completed to date, budget status, and work to be completed within the next planning period. Reporting