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regarding the RFP. The city held a non -mandatory sunshine pre -proposal conference on May 3, 2023, <br />however no interested firms attended the meeting. <br />The City Clerk's office received one (1) proposal in response to the RFP on May 16, 2023, Disaster <br />Program & Operations. The Evaluation Committee, composed of three city staff members was <br />appointed by the City Manager. The evaluation committee met in a publicly advertised sunshine <br />meeting on May 25, 2023 to review and determine whether to award or reject the proposal based on <br />the criteria set forth in the RFP. <br />Based on the criteria on page 29 of the RFP, the committee evaluated and deemed that Disaster Program <br />& Operationswas qualified for recommendation of award. The committee's recommendation is for <br />the city manager to request approval from the City Commission to into enter agreement with the <br />proposed firm. <br />FUNDING SOURCE: <br />Upon declaration of a state of emergency by either the County, State, or Federal government, all costs <br />associated with this contract will be reimbursed to the City, if approved by the Federal agency. Per <br />FEMA, eligible costs are expenses tied directly to eligible work, and must be adequately documented, <br />authorized, necessary and reasonable. Eligible costs include labor, equipment, materials, contract <br />work, and management costs. <br />ATTACHMENTS: <br />Resolution <br />Agreement <br />Item Number: 10.J <br />328 <br />