Reso 2023-3515 - Laserfiche WebLink

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DP&O'S PROJECT APPROACH: OUR APPROACH IS TRIED AND TRUE - DP&O proposes a three -phased approach to address the Scope of Services used on many projects. The Team overall programmatic approach typically falls into three major phases: PHASE I - Rapid Response/Client Meeting (where we ramp up the program), PHASE II - Long Term Recovery and PHASE III - Project Closeout. The Training Program will be provided under separate cover as requested. During each of these critical stages the Team provides unique approaches that benefit our clients. Although, dependent on the client needs, these stages may overlap for individual projects, but they remain a solid guide for efficient project execution. Our focus is on quick closeout of projects and to obtain timely reimbursement. We bring to the engagement Lessons -Learned from past engagements as additional value-added and continually balance our resources to ensure the most effective use of staff throughout the lifecycle of each project to produce the most cost-effective program for the City. Key aspects that the DP&O Team provides in each phase are provided below. Phase I - Rapid Response/Client Phase II - Long -Term Recovery Phase III -Project Closeout Meeting -120 Da 120-180 Days. 0-60 Days • Pre -Event Coordination Planning & • Data Management: Project Tracking Training. • Data -Entry Reimbursement Coordination • Project Management, Key Staff, meet . QAQC, Daily Reports, Meetings, Project Completion with the Client's Department. Progress Maps Project Closeout • Damage's Inventory review; Debris • Contractor. compliance invoice Grant Closeout Damage Assessment; Estimated reconciliation Audit support, defense if Quantities • Final Disposal, Final Haul Out needed • Identify Special Debris Completion • Continued FEMA and FHWA • Emergency Road Clearance; • DMS Site Closures Program Support coordination in monitoring. FEMA PW '& Debris Cost •The Client Staff Training - as . • Truck Certification and Equipment. Documentation Submittals. needed • Safety plan and QAQC program. Continued FEMA and FH -WA •Update Disaster/ Debris Plans • Monitor Placement: Hire and Train Program Support as Needed Local Monitors if needed.. • PW Preparation Continued- PW • Monitor Placement, DMS Site scope and costing. staffing•Project Prioritization, • Environmental Compliance implementation,• and timelines • Emergency Issues • Electronic Records database- • ADMS TRKRTm Debris Progress, Ongoing Mapping, Quantities, and other • Disaster Cost Reconciliation, as reports. needed • Other client, recovery request/needs: • Pre -Audit -FEMA submittals and • -Damages Inventory records • Update Identification of FEMA • Recovery Projects Monitoring & Projects Environmental compliance • Contracts & Internal Policy. Review • Timely reimbursement requests Mutual Aid Agreements (MAA), & •Timely Progress Reporting Invoices Compliance • HMGP Identify opportunities • Initial Project Formulation, Damages descriptions and dimensions • PW Preparation- Small PW & Priority work 39 KT