Reso 2023-3515 - Laserfiche WebLink

Home Browse Search

PHASE I - Rapid Response This phase sets the foundation for the entire program. This "ramp up" period includes some key aspects of getting procedures established and beginning the critical steps to expedite recovery process. DP&O proposed to mobilize a rapid response team comprised of individuals who bring hands-on experience with each phase of the process and the variety of funding sources available and bring a thorough understanding of each of the key critical success factors. DP&O Professional staff will leverage their experience & lessons learned while they adapt their proven approach into a customized program that addresses The Client specific needs. Not only does this streamline the process by limiting the number of individuals necessary to coordinate, it also provides a more cost-effective delivery. Proiect Understanding and On -Site Meeting: Upon contract award DP&O will schedule an On -Site meeting with the City (meeting with department leads, key staff, engineering, facility managers, etc.). Our team brings experience with your financial, management and facilities staff so we are able to quickly integrate with no learning curve to discuss and plan a collective project vision to include the scope of work, tracking of costs, organizational structure and schedule expectations that will serve as a common bond, keeping team players together. More importantly our experienced staff will be able to assess your overall needs and impacts. A multi -discipline team of FEMA specialists, debris specialists, document control, engineers and funding specialists will be provided to make sure no damage or opportunity is missed. As important, is DP&O gaining an understanding of how you would want to recover and rebuild regardless of FEMA funding constraints. This will allow the DP&O team to provide early advice on how to structure and pursue projects for 404 Hazard Mitigation, USACE, NRC S, FHWA and CDBG funds. Pre -event and Post -event Project Planning: DP&O will also focus on developing or updating the City Debris Management plan including the Temporary Debris management site. This includes but is not limited to tabletop exercises with the City and Debris Removal contractor prior to hurricane season. Communications & Meetings: DP&O's Project Manager and Project Principle will establish avenues of communication with the City's Representative and Debris Removal Contractor, at the contract award. Documentation of all communications will be in the form of published meeting minutes, monthly progress reports, and/or telephone conversation records. The success of this project will be contingent upon maintaining a continuous line of communication and understanding amongst the Project Team (including subcontractors) and City's representatives. Proiect Quality Control: The Disaster Debris Project Manager and President, hold the ultimate responsibility for quality control of the work performed by DP&O's Project Team and all debris removal contractors. Their final review and approval of all work products is the last step in a series of checks and balances that ensures refinement and review of the work as it progresses. As with any project, effective QA/QC starts with identification of project roles upon initiation, which is a key element to our standard QA/QC program. Proiect Cost Control: At DP&O, cost control is a key facet of our success. We pride ourselves in our ability to complete projects within or below project budgets. We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget. We can accomplish this by our established, computer - 40 U;`