Reso 2023-3515 - Laserfiche WebLink

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PHASE II - Long Term Recovery The DP&O Team's approach to the long-term recovery process is further described under the "Approach to the RFP Scope of Work" provided below. However, key aspects to the DP&O Teams' approach to the Long -Term are as follows: DP&O'S LIFE CYCLE APPROACH TO FUNDING: Ensures Maximum Funding Opportunities for the City. Implementation of Lessons Learned Through the approach section the DP&O Team will demonstrate our lessons learned from past events that should benefit the City. Periodic Adjustment of Resources As the recovery proceeds, needs may shift from grant management to procurement to construction oversight and engineering estimates review. DP&O will adjust the staff mix as necessary during all phases of recovery. Database Reporting DP&O will utilize our Disaster Claims Management System platform to maintain all Disaster Recovery costs, PW submittals, and Track Funds. DCMS will prevent duplication of data entry and facilitate long term storage of volumes of disaster documents in audit proof format. Once the Scope of Work and Cost Estimate is complete, supporting back-up documentation will be attached. These may include procurement policies, contracts, bid tabulations, invoices, purchase orders, proof of payments, pay policies, payroll registers, Force Account daily activity logs, equipment logs, and emergency call logs, damage assessment validations, blueprints, etc. These PW support documents will be part of an applicant's grant application as required by federal regulation and are to be maintained in the document management system for possible future audit. The PW final project and cost estimate with supporting documents would then be submitted to FEMA PA Portal and DP&O will answer all Portal `BEI" Questions promptly for Prompt document submittal entry for JFO review and submittal to CRC and EMMIE for obligation. 64 qA