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PROJECT APPROACH/METHODOLOGY As an integral part of our approach and prior to be- ginning execution of any project, the WA team will sit down with key personnel from the City and discuss each particular project in detail. From that discus- sion we will develop a plan of action. This plan will outline all sensitive issues for dialogue and develop a format for facilitating input. It will also recommend the best approach for making information available to the public and keeping them informed. Ability to Control Schedule and Budget In order to accomplish the project goals, an architec- tural and engineering coordinator are strategically placed within the organization to insure integration of all disciplines during design and construction. In addition, a quality control coordinator is positioned with an independent group of in -house profession- als to review and validate the finished product with a high level of technical performance. This integrated and proven approach to the organizational structure offers the City a paradigm that enhances the deliv- ery of quality work within the proposed schedule and budget. Cost Control Methods Recognizing the critical importance of cost manage- ment when budgets are tight, WA will commence cost control procedures immediately upon issuance of the Notice to Proceed on a particular project. The techniques to be utilized by the team for cost control include: Program and Budget Review: A detailed review of the program and budget will be conducted to ensure validity and compatibility. Systems Budgeting and Estimating: All budget estimating will be divided into subsystem com- ponents to allow for identification and control of specific problem areas. • Cost Trending: A careful charting of the on -go- ing estimates will be performed to evaluate a direction that might be developing as the project progresses. CITY OF SUNNY ISLES BEACH RFQ No. 14 -07 -02 1 yy WOLFBERG ALVAREZ & PARTNERS Complete and Detailed Documents: Attention will be directed to complete, coordinated con- struction documents in order to ensure tight bids and fewer change orders; the result will be cost control. Cost estimate development and updates at the various stages will include quantification of all ma- jor project elements, even at the earliest stages of plan development. Review of recent similar project cost history, subcontractor and supplier input at the design development stages are indispensable and will be a major contributor to the accuracy of ear- ly budgeting as well as a key element in assisting with material considerations as regards to cost and scheduling for that particular project. We will prepare budget estimates at several stages of document de- velopment (30 %, 60 %, 90% and 100 %). Progress estimates are prepared from completed drawings to validate the budget or indicate if design cost ex- ceeds budget parameters. The scope of a particular project that would be con- sidered under this RFQ, in conjunction with the cur- rent market conditions will significantly impact any estimates of actual cost and will require an under- standing of, and sensitivity to, these factors. Schedule Control Methods WA takes pride in an outstanding record for re- sponsiveness to established schedules. Particularly important to this contract is our exceptional record for meeting constrained schedules for contracts in- volving public facilities. In the execution of similar work, the firm has always met schedule demands. Schedule management for this contract will be ac- complished through proven project management procedures combined with a productive project team and an ongoing schedule evaluation process. A for- mal schedule will be developed to respond to the specific needs of each task and the project manag- er will regularly meet with City personnel to review schedule progress and requirements on that project. In -house weekly status meetings will allow for quick response as needed and the firm's staffing depth will ARCHITECTURE ENGINEERING PLANNING INTERIOR DESIGN