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Section One, Part C – Bid Submission, Format, Evaluation, and Award <br />1.Proposal Submission <br />All Bidders must complete and submit a proposal consisting of all required forms and attachments referenced or provided <br />in Section Two of the RFP. CCOG requires proposals to be submitted electronically via Bonfireo later than the deadline <br /> n <br />for proposal submission identified in the Anticipated Procurement Timetable. Proposals must be prepared and submitted <br />in accordance with instructions found in this Section One, Part C. Fax, email, mail or any other form of submissions will <br />not be accepted. <br />All proposals will be valid for a period of ninety (90) days from the date the proposals are received by CCOG. <br />In addition to the requirements outlined above, any proposal submitted by a Bidder excluded from contracting with CCOG <br />by Ohio Revised Code (O.R.C.) § 9.24 as the result of an unresolved finding for recovery will be deemed unresponsive. <br />2.Supplemental Submission Documents <br />Any other supplemental information thought to be relevant to a Bidder’s proposal but not explicitly requested by CCOG <br />including, but not limited to, product literature, technical specifications, and financial information must be submitted with <br />your proposal under the section titled “Supplemental Information” in the Bonfire proposal submission process. CCOG <br />reserves the right not to review submitted appendices which include information/materials not required in the RFP. <br /> <br />3.Proposal Amendment & Withdrawal <br />A proposal may be amended or withdrawn up to the time the proposals are due through the Bonfire procurement <br />application, as indicated in the Anticipated Procurement Timetable. <br />Any Bidder seeking to withdraw its proposal from consideration after the proposal due date must submit such request in <br />writing directly to CCOG at Procurement@EqualisGroup.org. <br />4.Estimated Quantities & Available Funds <br />CCOG and Equalis Group anticipate a substantial number of current and future Members will enter into contracts resulting <br />from this solicitation; however, CCOG and Equalis Group makes no guarantee or commitment of any kind concerning <br />quantities or usage of contracts resulting from this solicitation. The total annual volume for this contract category is <br />estimated to be over fifty million dollars ($50,000,000.00) annually by year three (3) of the contract. This information is <br />provided solely as an aid to Bidders preparing proposals only and performance will be determined by other factors such <br />as awarded supplier’s competitiveness and overall performance and support of the contract. The Awarded Supplier(s) <br />discount and pricing schedule shall apply regardless of the volume of business under the contract. <br />Neither CCOG or Equalis Group are asserting any public funds have been allocated to purchase the products and services <br />that will be available through this Program. <br /> <br />5.Cost Proposal & Pricing <br />5.1.Cost Proposal Requirements <br />A template for Proposal Form 2: Cost Proposal has been included as Attachment B – Cost Proposal and must be <br />used as the base document for when Bidders submit their Cost Proposal. Bidders are permitted to revise any part <br />of the Excel Workbook to accurately reflect column titles, details, discounts, pricing categories of products, services, <br />and solutions being offered to Equalis Group Members. <br /> <br />Page | 6 <br /> <br /> <br />