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THE CITY OF SUNNY ISLES BEACH <br />PROJECT NO. 21-1011 <br />BUILDING DEPARTMENT RELOCATION TO ANNEX <br /> <br />Project No. 21-1011 November 2024013100 PROJECT MANAGEMENT AND <br />COORDINATION-5 <br />4. Do not proceed with installation if the conference cannot be successfully <br />concluded. Initiate whatever actions are necessary to resolve impediments to <br />performance of the Work and reconvene the conference at earliest feasible date. <br /> <br />D. Progress Meetings: Conduct progress meetings at weekly intervals or as required by <br />Owner. Coordinate dates of meetings with preparation of payment requests. <br /> <br />1. Attendees: In addition to representatives of the and Architect/Engineer of Record, <br />each Contractor, subcontractor, supplier, and other entity concerned with current <br />progress or involved in planning, coordination, or performance of future activities <br />shall be represented at these meetings. All participants at the conference shall be <br />familiar with the Project and authorized to conclude matters relating to the Work. <br /> <br />2. Agenda: Review and correct or approve minutes of previous progress meeting. <br />Review other items of significance that could affect progress. Include topics for <br />discussion as appropriate to status of the Project. <br /> <br />a. Contractor's Construction Schedule: Review progress since the last <br />meeting. Determine whether each activity is on time, ahead of schedule, <br />or behind schedule, in relation to the Contractor's Construction Schedule. <br />Determine how construction behind schedule will be expedited; secure <br />commitments from parties involved to do so. Discuss whether schedule <br />revisions are required to ensure that current and subsequent activities will <br />be completed within the Contract Time. <br />b. Review present and future needs of each entity present, including the <br />following: <br /> <br />a) Interface requirements. <br />b) Sequence of operations. <br />c) Status of submittals. <br />d) Deliveries. <br />e) Off-site fabrication. <br />f) Access. <br />g) Site utilization. <br />h) Temporary facilities and controls. <br />i) Work hours. <br />j) Hazards and risks. <br />k) Progress cleaning. <br />l) Quality and work standards. <br />m) Change Orders. <br />n) Documentation of information for payment requests. <br /> <br />3. Reporting: Distribute minutes of the meeting to each party present and to parties <br />who should have been present. Include a brief summary, in narrative form, of <br />progress since the previous meeting and report. <br /> <br />a. Schedule Updating: Revise the Contractor's Construction Schedule after <br />each progress meeting where revisions to the schedule have been made