Reso 2025-3823 - Laserfiche WebLink

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Vice Mayor Lama proposed using this space for offices and focus on what is the business of the city and not try to be landlords. Consensus was to reject the bids and enter into a 6 -month lease extension with Suffolk. Commissioner Stuyvesant proposed to go back out to bid in 3 months but consensus wanted to wait so as not to waste bidders time to rebid and us not award in the event that Suffolk requested another extension or the garage construction was delayed. The rebid was specifically excluded from the motion. • On May 4, 2023, we held a special workshop on the site assessment and feasibility study for the Police Station in which the consultant ADG confirmed that the former Tony Roma's location was not suitable for a Police Station. • Through Resolution 2023-3459, the City Commission approved an amendment to the lease agreement with Suffolk to extend the term to June 2023 with additional rent totaling $20,000 / month, equal to the amount Tony Roma's was supposed to be paying had they not defaulted. (Attachment 7) • In July 2023, the City Commission approved Resolution 2023-3526 extending the lease with Suffolk again to July 31, 2023. (Attachment 8) o Note: Total revenues collected from Suffolk for the lease of the empty space left by the defaulted agreement with Tony Roma's was $276,742.31 which includes $61,739.36 in tax payments and $21,505.16 in utilities. • With several failed RFP processes, Procurement surveyed potential bidders as to why they did not bid. One big reason was parking. Currently there is not enough parking and is grossly insufficient for a full restaurant and event venue as what was proposed. Based on this information, it was suggested and approved to move forward with a smaller rental space that better fits the location, adjacent to the Government Center, and generates revenue while also providing office space for the Building Department. Therefore, the City issued a Letter of Interest (See Attachment 9 - Procurement Roadmap). • In January of 2024, after a bid process, the City Commission approved Resolution 2024-3611 (Attachment 10) that approved an agreement with BEA Architects, Inc for the renovation of the facility to house the Building Department and a cafe. This concept solved the problem of space in the Government Center and the desire for on-going income from the property as a rental. The contract price approved is $263,609.88 of which $192,785 has been spent to date. That is the history of where we are today. More recently, over the last couple of years, the City Manager has been tasked with evaluating and improving the Building Department. There were false accusations of incompetence and unethical behavior. As such, after resurrecting and credentialing the police department, I commenced a thorough review of the Building Department. We found that it met the highest ethical standards and was performing better than should be expected considering the poor working conditions in which they tolerated. This was an independent study through an objective and experienced consultant that sat on the board of the BOAF (Building Officials Association of Florida). Page 3 of 6 391