Reso 2025-3820 - Laserfiche WebLink

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or confidential and exempt from public records disclosure requirements. If OTIS keeps and maintains public records upon completion of the contract, OTIS shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by OTIS to CITY, upon written request from CITY in a format that is compatible with the information technology systems of CITY. Notwithstanding the above, neither party shall be required to erase, delete, alter or destroy back-up media made in the ordinary course of business. IF OTIS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO OTIS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerkgCITYfl.net, 18070 Collins Avenue, 411 Floor, Sunny Isles Beach, Florida 33160. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. OTIS herein certifies, under penalty of perjury, that OTIS is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the CITY's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute, Section 215.473, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at CITY's option if OTIS is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. OTIS must submit the certification that is attached to this agreement as Attachment "A." Submitting a false certification shall be deemed a material breach of contract. CITY shall provide notice, in writing, to OTIS of CITY's determination concerning the false certification. OTIS shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If OTIS does not demonstrate that CITY's reasonable determination of false certification was made in error, then CITY shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each parry to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if OTIS enters into a contract with a subcontractor, the subcontractor must provide OTIS with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, OTIS is required to verify employee eligibility using the E -Verify system for all existing and new employees hired by OTIS during the contract term. Further, OTIS must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of OTIS to ensure compliance with E -Verify ADDENDUM TO OTIS SIGNATURE CONTRACT Page 3 of 8 300