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Bid Document
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(25-06-01) Citywide HVAC Mgmt System Preventative Maintenance
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(5) Jorda Mechanical Contractor $166,668
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Bid Document
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provision, which shall not exceed 5%. For any adjustment to commence on the first day of any <br />exercised option period, the Contractor's request for adjustment shall be submitted no later than <br />ninety (90) days prior to expiration of the then current contract term. In no event will the price <br />be increased or decreased by a percentage greater than the percentage change reflected in the <br />C.P.I. as published by the U.S. Department of Labor. If no adjustment request is received from the <br />Contractor, the City will assume that the Contractor has agreed the optional term may be <br />exercised without pricing adjustment. Any adjustment request received after the commencement <br />of a new option period may not be considered. <br />The City reserves the right to negotiate lower pricing for the additional term(s) based on market <br />research information or other factors that influence price. The City reserves the right to apply any <br />reduction in pricing for the additional term(s) based on the downward movement of the <br />applicable index. The City reserves the right to reject any price adjustments submitted by the <br />Contractor and/or to not exercise any otherwise available option period based on the proposed <br />price adjustments. Any continuation of the contract beyond the initial period, and any option <br />subsequently exercised shall be at the sole discretion of the City, and not a right of the Contractor. <br />Renewals shall be exercised only when such continuation is clearly in the best interest of the City. <br />Should the Contractor decline the City's right to exercise the option period, the City may consider <br />the Contractor in default which decision may affect that Contractor's eligibility for future <br />contracts. <br />2.6 METHOD OF AWARD <br />The term "lowest responsible and responsive Bidder" as used herein shall mean the Bidder whose <br />bid is the lowest of those Bidders possessing the skill, ability, and integrity necessary for the <br />faithful performance of the work, whose bid best serves the interests of and represents the best <br />value to the City, as determined by the City Commission and/or the City Manager. The Bidder will <br />also be evaluated as part of their "responsibleness" on their quality control plan, safety plan, and <br />proposed project schedule. <br />The City reserves the right to utilize any combination of the base bid, add alternates as they so <br />desire to achieve the proper balance between the required improvements, desired <br />improvements, and the City's available project budget. The City reserves the right to request per <br />unit/each pricing of materials listed on the bid form for clarification or to purchase additional <br />materials. <br />Bidders will be evaluated by relevant experience, preferably with government agencies, <br />successful past performance, no conflicts of interest, approach to the project, and whose bid best <br />serves the interest of and represents the best value to the City in conformity with the criteria set. <br />The City Manager may also reject all proposals received. Section 62-8 of the City Code provides <br />that the City may consider the following: <br />The ability, capacity, and skill of the Contractor to perform the Contract. <br />The character, integrity, reputation, judgment, experience, and efficiency of <br />
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