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Pp OF 5 'A !.r <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager. <br />FROM: Fabricio Volpi, Public Works Director <br />Genesis Cuevas, Procurement Director <br />DATE: July 17, 2025 <br />RE: Award to Invitation to Bid No. 26-06-01 and Approve an Agreement with Cool <br />Water Air Conditioning as the Primary Awardee to Provide HVAC <br />Management System Preventative Maintenance Services at the Public Works <br />Compound, City Parks, and Community Centers <br />RECOMMENDATION: <br />Staff recommends the approval of this Resolution. <br />REASONS: <br />On June 11, 2025, the city issued ITB # 25-06-01 titled Citywide HVAC Management System <br />Preventative Maintenance Services. The solicitation was uploaded on DemandStar.com, and distributed <br />to over 1,000 contractors, in which 41 Contractors became Planholders. <br />The Scope of the ITB was as follows: <br />The City of Sunny Isles Beach (the "City") intends to award a contract with a licensed Contractor to <br />provide all labor, equipment, and materials for HVAC preventative maintenance including inspections <br />on chillers, pumps, cooling towers, air handler units, pipes & valves, mini split units, emergency services, <br />coil maintenance, duct cleaning, regular filter replacement and HEPA filters (as -needed, at minimum <br />twice a year). The intent of this contract is to ensure the continued efficient, safe, and reliable operation <br />of all HVAC equipment through routine inspections, servicing, and maintenance in accordance with <br />industry standards and manufacturer specifications on a monthly basis. <br />Item Number: 9.E <br />152 <br />