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<br /> 11 <br /> <br />CITY OF SUNNY ISLES BEACH <br />18070 Collins Ave. | Sunny Isles Beach, FL 33160 <br />305.792.1707 | sibfl.net | Purchasing@sibfl.net <br /> <br />Section 2 <br />Special Terms and Conditions <br /> <br />2.0 BACKGROUND OF THE CITY: <br /> <br />The City of Sunny Isles Beach, Florida (the “City”) occupies 1.78 square miles in the northeastern <br />corner of Miami-Dade County, the most populated county in the State of Florida. With an <br />estimated population of 23,253, Sunny Isles Beach ranks 15 in population amongst the 34 <br />municipalities in the County. The City is located on a barrier island bounded by the Atlantic Ocean <br />on the east and the Atlantic Intracoastal Waterway on the west and has been developed primarily <br />for residential purposes. Sunny Isles Beach is known as a coastal oasis with pristine beaches and <br />eleven family-friendly parks. With a strong focus on safety, community engagement and forward- <br />thinking, the City of Sunny Isles Beach is a prosperous and collaborative municipality offering an <br />assortment of programs and services primarily for its residents. The City is committed to bridge <br />building with the multicultural community members who call the City of Sunny Isles Beach their <br />home. <br /> <br />2.1 SCOPE OF WORK: <br /> <br />The City is seeking proposals from qualified firms (the “Proposer”, the “Firm”, the “Contractor”) <br />with demonstrated success in design, development, construction, management and operation to <br />deliver a turn-key high quality, outdoor Winter Village experience featuring a faux ice-skating <br />area (“Seasonal Event” or “Experiential Activation” or “Winter Village”). This seasonal event will <br />take place at Gateway Park, our premier public space located at 151 Sunny Isles Boulevard, which <br />offers the following amenities: <br /> <br />• Covered parking garage with 400 parking spaces (including 8 ADA spaces) <br />• Approximately 7,500 square feet of open plaza (pavers), with seating areas, and <br />landscape <br />• Approximately 50,000 square feet of fenced-in park, including playground, walkways, <br />seating, open lawn, and performance stage <br />o Open lawn (with St. Augustine grass) is approximately 27,000 square feet <br /> <br />This Winter Village experiential is anticipated to serve as a South Florida regional attraction for <br />the holiday season. The commercial event is anticipated to run for a maximum of six weeks, <br />spanning from mid-to-late November 2025 through early January 2026. The city intends for the <br />Firm to host a “Lighting Ceremony Launch Party” exclusively for City Residents on Saturday, <br />November 22, 2025. Installations should be thoughtfully designed to accommodate both daytime <br />and nighttime experiences. <br /> <br />2.2 NON-MANDATORY PRE-PROPOSAL CONFERENCE <br /> <br />A non-mandatory pre-proposal conference will be held on FRIDAY, AUGUST 22, 2025 AT 11:00 <br />AM to discuss the special conditions and specifications included within this solicitation. It is <br />strongly encouraged that Firms interested in proposing to this RFP attend the meeting as a tool <br />to be successful in responding to the City’s solicitation. <br />