Reso 2025-3918 - Laserfiche WebLink

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Certified Air Conditioning Contractor. b. The Prime Proposer must demonstrate a strong documented track record of providing at least three (3) commercial Large -Scale Holiday Events, within the last five (5) years, 2020-2025. • One of the three (3) events must have included a Faux ice-skating rink. c. The Prime Proposer shall provide reference letters for no less than three (3) clients in which the Proposer served as Prime Firm for projects similar in size and scope within the last five (5) years, 2020 - 2025. Please note that the references must be for the same projects in response to MQR "b" above. d. The Prime Proposer must submit most recent audited financial statements to substantiate the financial stability of the Proposer. Please note, financial statements are exempt from public records request. Two years of its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. Review will be made on a Pass or Fail Basis bythe city's CPA. On August 15, 2025, the city held a non -mandatory pre -proposal meeting/site-visit for interested firms to review the RFP requirements and the site. Three firms attended the meeting at Gateway Center: Miami Christmas Lights, Social Crafting and Miami Holiday Lights. On September 12, 2025, the city received three electronic proposals: Miami Holiday Lights, Azur Group, and Studio Party Miami. All the proposals received on the referenced RFP have been rejected based on non -responsiveness in accordance with Section 2.3 Minimum Qualification Requirements, Page 12 of the Request for Proposals. Note, despite providing additional time to all three firms to submit the outstanding Minimum Qualification Requirements that should have been included in their original proposals, none of the firms submitted all requirements stated in the RFP within the extended deadline. Should the Procurement Department receive direction from the City Manager's Office, this project may be re -advertised in 2026. ADDITIONAL INFORMATION: Copies of RFP No. 25-08-01, as well as copies of the three (3) proposals, are on file with the Office of the City Clerk and available upon request. FUNDING SOURCE: Item Number: 9.N 388