Reso 2014-2355 - Laserfiche WebLink

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6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through electronic funds transfer must submit a Direct Deposit Authorization form to the Florida Department of Financial Services. If EFT has already been set up for your organization; you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit http: / /%ti,%N,%v.mN-floridacfo.com/ Division /AA /Forms/DFS- A1- 26E.pdf. This page also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W -9. A completed Substitute Form W -9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute Form W -9 visit httys:Hflx,endor.mvfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W -9 must be submitted with the executed Agreement. 8. Amendment to Contract. Either party may request modification of the provisions of this Agreement by submitting a Cultural Facilities Grant Amendment Request form to the Division. Changes which are agreed upon shall be valid only when in writing; signed by each of the parties, and attached to the original of this Agreement. If changes are implemented without the Divisions written approval; the organization is subject to noncompliance, and the grant award is subject to reduction, partial; or complete refund to the State of Florida and termination of this agreement. The Cultural Facilities Grant Amendment Request form is available on the Division's online grant system. 9. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058. Florida Statutes. a) First payment will be withheld if Deliverables are not satisfactorily completed. b) Second payment will be withheld if Deliverables are not satisfactorily completed. c) Third payment will be withheld if Deliverables are not satisfactorily completed. 10. Encumbrance of Funds. Encumbrance Period is between July 1, 2014 and June 30, 2015, during which state dollars must be obligated to pay for project expenses. To encumber means to have a signed contract with an architect or contractor for the expenditure of all grant and matching funds. All grant funds must be encumbered under the terms of a binding contractual agreement by June 30, 2015, except as allowed below. a) Extension of Encumbrance Deadline: The encumbrance deadline indicated above may be extended by written approval of the Division. To be eligible for this extension; the Grantee must demonstrate to the Division that full encumbrance of grant funding and the required match by binding contract(s) is achievable by the end of the requested extended encumbrance period. The Grantee's written request for extension of the encumbrance deadline must be submitted to the Department no later than fifteen (15) days prior to the encumbrance deadline indicated above. The maximum extension of the encumbrance period shall be thirty (30) days. 4