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Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 21 of 55 7. Approach & Methodology This section responds to Section 5.4 of the RFP and the Project Approach criterion (Evaluation, 30 pts). Our turnkey single-source model places one accountable team on every element of the City's program — design, installation, maintenance, removal, and storage — and is sequenced to deliver a polished, citywide aesthetic for the 2026 Holiday Lighting Season. 7.1 Design & Planning We will partner with City staff to refine and document a citywide design plan. Our design process is collaborative, location-specific, and built around the City's stated priorities. • Kickoff design workshop with City staff to capture program goals and any specific corridor priorities. • Site survey and asset audit covering every Group 1 location: the 161 A1A street poles along Collins Avenue, the Collins median palms (56 Medjool, 92 Royal — trunk-only wrap per Addendum 3, Q19), Sunny Isles Boulevard 163rd Street East Bound (65 Medjool palms, 18 street poles), the three entrance monuments (North City Entrance, William Lehman Causeway Entrance, South City Entrance), and Gateway Park (22 oak trees, 8 date palms, plus park décor). • Detailed conceptual renderings for every location, with color illustrations of the lighting plan (per RFP §4.2, Project Approach). • Neutral, non-holiday-specific color palette throughout — per RFP §2.1 and Addendum 3, Q2/Q6/Q24. The selected color temperature will be submitted for City evaluation. Pre- installation light samples will be approved by City staff before bulk procurement. • Inclusive design approach: the City's outdoor menorah will be displayed alongside any Christmas tree(s) in the proposed design (Addendum 3, Q25). The City-owned three indoor and two outdoor menorahs will not be duplicated in our design (RFP §2.1; Addendum 3, Q11/Q12). • Detailed project implementation plan, including electrical power plan, drawings, and explanations, delivered to the City by July 1, 2026 (Addendum 3, Q27). 7.2 Pre-Installation: Walk-Through, Power, and Permits • August 2026 walk-through with City staff to verify all power and outlets are fully functioning (RFP §3.1; Addendum 3, Q22). The City will coordinate the walk-through with specific City staff. • Following the walk-through, Be The Light Decor will submit a written report identifying any deficiencies, followed by a scheduled follow-up walk-through, with all deficiencies resolved by September 15, 2026 (RFP §3.1). • All locations have sufficient power, with GFCI-protected outlets confirmed operational by the City and verified by the Contractor prior to installation (Addendum 3, Q20/Q21/Q23/Q39–Q45). The 161 A1A poles have dedicated outlets (Addendum 3, Q23). • Palm pruning will be facilitated by the City and completed by September 15, 2026 (RFP §3.1; Addendum 3, Q28). • Banners on the 161 A1A poles will be removed by the City during the holiday season (Addendum 3, Q37/Q38). The arms can be removed where needed, with approximately 8 feet of usable space (Addendum 3, Q8).