C.A.P. Engineering, Inc. Bid Document (3)

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RFQ No. 26-07-014.4 - Work Plan for Meeting Established Deadlines Q: What work plan will CAP implement to ensure each assignment is completed within the deadlines established by the City?RFQ No. 26-07-01 Project Work Plan and Schedule Management Approach Through experienced project management, active schedule monitoring, strategic allocation of personnel, and proactive communication, CAP has the organizational capacity to effectively manage concurrent assignments while remaining responsive to the City of Sunny Isles Beach. CAP understands that municipal engineering programs may involve multiple task orders, varying levels of complexity, competing priorities, and compressed schedules. Our management approach is structured to ensure that each assignment receives appropriate attention and resources while maintaining accountability for established milestones and deliverable dates. The Project Manager will serve as the primary point of accountability for schedule performance and will maintain direct communication with the City's designated Project Manager regarding project status, upcoming milestones, outstanding information, potential risks, and recommended adjustments. This centralized oversight provides the City with a clear point of contact and ensures that schedule-related matters are identified and addressed promptly. Our goal is to serve as a dependable extension of the City of Sunny Isles Beach's project team, providing the technical expertise, responsiveness, and project management support necessary to successfully deliver each task order. CAP will approach each assignment with an understanding of the City's operational needs and will work collaboratively with City staff to establish realistic expectations, maintain project momentum, and address issues efficiently. We understand that the City's ability to make timely decisions and advance projects can depend directly on the consultant's responsiveness and reliability. Accordingly, CAP will remain accessible to City staff, respond promptly to requests, maintain organized project documentation, and provide clear information regarding the status of assignments. This client-focused approach will allow CAP to support the City not only in completing individual engineering tasks, but also in achieving broader project and infrastructure objectives. Structured Work Plan for Each Assignment C.A.P. Engineering, Inc. will implement a structured work plan for each assignment to establish accountability, maintain project momentum, and ensure compliance with the City's established deadlines. Upon receipt of a Notice to Proceed, CAP's Project Manager will review and confirm the scope of services, required deliverables, project schedule, critical milestones, applicable standards, coordination requirements, and expectations with the City's Project Manager. This initial coordination will ensure that CAP and the City begin each assignment with a common understanding of the project objectives and required outcomes. Any questions, missing information, or potential constraints identified during this initial review will be addressed as early as possible so that they do not unnecessarily affect subsequent project activities. Progress Monitoring and Quality Control Technical work will proceed in accordance with the established work plan and schedule, with internal coordination and quality-control activities incorporated throughout the assignment rather than being performed only at the end of the project. The Project Manager will monitor progress against established milestones and will coordinate with technical staff to identify completed activities, outstanding items, upcoming deadlines, and potential constraints. CAP will use internal coordination and QA/QC procedures to verify that deliverables are complete, technically accurate, consistent with the project requirements, and appropriately coordinated among applicable disciplines. This approach helps identify potential errors, omissions, conflicts, or inconsistencies early enough to be corrected without creating unnecessary impacts to the final delivery schedule. C.A.P. Engineering, Inc. 93