Craig A. Smith & Associates Bid Document (36)

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www.craigasmith.com Our experience managing numerous state and federally funded municipal projects has further strengthened our scheduling and project management capabilities. Grant-funded projects often require strict adherence to funding deadlines, reimbursement milestones, permitting schedules, and construction completion dates. CAS has extensive experience successfully coordinating these requirements, ensuring that critical milestones are achieved while maintaining compliance with all grant and regulatory requirements. A recent example is our continuing engineering services for the City of Sunny Isles Beach, where multiple roadway, drainage, and stormwater improvement projects required careful coordination with City staff, regulatory agencies, utility providers, and adjacent property owners. Through proactive communication, phased scheduling, and continual monitoring of design and permitting activities, CAS successfully maintained project schedules while minimizing impacts to residents, businesses, and the traveling public. Similarly, on projects for municipalities throughout South Florida, including grant-funded utility, transportation, and stormwater improvements, CAS has successfully addressed scheduling challenges associated with agency permitting, utility relocations, funding deadlines, and changing project priorities by adjusting work sequencing, expediting agency coordination, and maintaining continuous communication with all project stakeholders. This proactive management approach allows projects to remain on schedule while providing clients with the flexibility to respond to changing conditions without compromising project objectives. PROJECT MONITORING & BUDGETING In order to get the most accurate budget price at the pre-construction phase and the construction phase, the CAS Team details all design items into many small parts that will add up to one whole part (Bill of Materials or Schedule of Values). By doing this our cost estimates are very accurate. Our track record with cost estimates to bids has usually been within 5-10%. The CAS Team’ philosophy utilizes this phased approach towards assisting the Client in problem solving and for implementation of public works and planning projects. “Schedule, Cost Control and Team Work” - The CAS Team approach is to develop milestones and defined deliverables with the Client in order to meet the Client’s requirements. We will identify potential issues early in the project so necessary action can be taken to keep the project on schedule. The CAS Team will provide you with the design and construction schedule for review and approval prior to commencement, including critical path items. CAS will review the project schedule with the client staff as agreed and verify that it is consistent with the requirements of the contract for design, bidding and construction. Any changes to the schedule milestones or deadlines shall be approved by the client. CAS will advise the Client of any areas where the schedule is not in compliance with the contract. We will update the cost of each project as needed in order to stay on budget. If an issue develops with the schedule, cost or the budget, we advise the Client and develop a plan for corrective measures with the staff. We consider the Client and The CAS Team as one team, all striving for the same goal of a quality product on schedule and on or below budget. The CAS Team Technical Reviews will be conducted throughout the project schedule by the principal and project managers of our firm as part of our commitment to quality engineering. The CAS Team will prepare an opinion of probable construction cost in accordance with the American Association of Cost Engineering (AACE) at the following stages of each assigned project (as needed): • 30% schematic design • 60% design development • 90% design development 91